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HomeMy WebLinkAboutMinutes - Minutes - Planning Commission - Meeting Date: 5/3/2018 MINUTES CITY OF GLENDALE PLANNING COMMISSION CITY COUNCIL CHAMBERS 5850 WEST GLENDALE AVENUE GLENDALE,ARIZONA 85301 THURSDAY, MAY 3, 2018 6:00 PM CALL TO ORDER Chairperson Dobbelaere called the meeting to order at approximately 6:00 p.m. Commissioners Present: Commissioners Crow, Harper, Lenox, Moreno, Vice Chairperson Hirsch and Chairperson Dobbelaere were present. Commissioner Absent: Commissioner Gallegos was absent. City Staff Present: Sam McAllen, Development Services Director, James Gruber, Chief Deputy City Attorney, Thomas Ritz, AICP, Senior Planner, Jeremy Underwood, Planner, Dru Maynus, Planner, and Diana Figueroa, Recording Secretary. CITIZEN COMMENTS Chairperson Dobbelaere called for citizen comments. There were none. APPROVAL OF MINUTES Chairperson Dobbelaere called for a motion for the March 15,2018 Planning Commission Regular Meeting minutes. Commissioner Harper made a motion to approve the minutes as written. Commissioner Moreno seconded the motion,which was approved with a vote of 6 to 0. Chairperson Dobbelaere called for a motion for the April 5, 2018 Planning Commission Regular Meeting minutes. Commissioner Crow made a motion to approve the minutes as written. Commissioner Harper seconded the motion,which was approved with a vote of 6 to 0. WITHDRAWALS AND CONTINUANCES Chairperson Dobbelaere asked for Withdrawals and Continuances. Mr. Sam McAllen, Development Services Director, stated the applicant has requested a continuance of this item to the June 7, 2018 Planning Commission Public Hearing. ZON17-13: A request by Stephen Earl,Earl, Curley and Lagarde P.C.,to rezone approximately 67 acres from PAD(Planned Area Development)to a modified PAD.The proposed rezoning application would allow for an IKEA Store at approximately 353,469 square foot of building as a regional anchored tenant for this master planned mixed May 3,2018 Planning Commission Minutes Page 2 land use development. Additional proposed permitted land uses are commercial retail, hotel, multi-family residential, professional offices, etc. The site is located at the southeast corner of Bethany Home Road and the Loop 101 Freeway (9501 West Bethany Home Road). Staff Contact: Tabitha Perry, Special Projects Executive Officer (Yucca District). Chairperson Dobbelaere asked if there was anyone present who wished to speak on this item. There was no one. PUBLIC HEARING ITEMS Chairperson Dobbelaere called for the Public Hearing Items. Mr. McAllen stated the applicant is not yet present for item number one. He asked the Chair if the items could be taken out of order. The Chairperson agreed. Chairperson Dobbelaere called for item number 2 - CUP18-02. CUP18-02: A request by Leena Shastri for a Conditional Use Permit to allow an Eyebrow Threading Salon, which is a Class II Home Occupation, in the R1-6 (Single- Residence) zoning district. The site is located north of the northwest corner of 58th Avenue and Cholla Street (11420 North 58th Avenue) and is in the Barrel District. Staff contact: Jeremy Underwood, Planner. Mr. Jeremy Underwood, Planner, made staff's presentation. He said this was a request for a Conditional Use Permit (CUP) for an Eyebrow Threading Salon located at 11420 North 58th Avenue. He provided some background on the differences in a Class II and Class I CUP. He said that in a Class I permit it isn't obvious that business is being conducted from the home. He provided a zoning map view to show the location of the house/business. He noted the applicant is requesting the salon operate five days a week, Tuesday through Saturday, serving an estimated 10 to 12 clients a day. He explained the applicant participated in the Citizen Participation requirements and mailed notification letters on February 7,2018. Planning staff received two responses regarding increased traffic concerns which may be generated by this business. He said the Transportation Division reviewed the proposal and indicated the project would have no substantial traffic impact. Staff also received one response in favor of the project. Mr. Underwood stated that after review of the project, staff has found the project meets all the required findings per the Zoning Ordinance. If approved, the Class II Home Occupation will not be materially detrimental to the community. In closing, Planning Staff recommends that the Planning Commission approve this request subject to the following stipulations: May 3,2018 Planning Commission Minutes Page 3 1. Development shall be in sustainable conformance with the Project Narrative and Site Plan submittal package dated January 5, 2018. 2. Customers shall be notified that driveway parking is preferred and on-street parking along 58th Avenue shall only be utilized when necessary. 3. Applicant shall maintain a valid City of Glendale business license. Chairperson Dobbelaere remarked that the project details become part of the plan, therefore, it would limit the hours from Tuesday to Friday from 9:00 a.m. to 6:00 p.m. Mr. Underwood replied he was correct. Chairperson Dobbelaere asked for questions from the Commission. There were none. Ms. Leena Shastri, applicant, stated she is eager to continue her business and hopes the Commission supports her request. She stated she has worked for others in this business for many years_but hoped to someday have her own business. Commissioner Harper asked if she is licensed by the State Cosmetology Board. Ms. Shastri explained she is not as she provides only one service which does not include hair cutting or nails. Chairperson Dobbelaere opened the public hearing. Ms. Sally Robbie, 12117 West Ashley Drive, Peoria, Arizona, stated she is in support of this applicant and this item. Mr. Paul Robbie, 12117 West Ashley Drive, Peoria, Arizona, state he is also in support of this application. Ms. Margarita Rose, adjacent property owner, asked about the City's parking requirements. She explained that her nearby tenants cannot exit or enter their residences due to the applicant's customers blocking the driveways. She has to wait for them to obtain their services and then return to their vehicles. One car is located in the driveway which is the applicant's. This would leave only three parking spaces available. The customers park in front of her RV gates and she cannot exit until they have left. The parking is an issue and this is her only concern. Commissioner Harper asked which properties she owns. She stated she was directly across the street. Commissioner Crow asked what the average number of vehicles is daily. Ms. Shastri stated at various times of the year the number of customers increases. She said the number of customers also increases around lunch time and near closing time. Commissioner Harper asked if there was an HOA. Ms. Shastri said no. May 3,2018 Planning Commission Minutes Page 4 Mr. Underwood stated there is no restriction from allowing customers to park on the street. Vice Chairperson Hirsch asked the applicant if she was willing to add concrete so that she could provide more on-site parking at some point. Ms. Shastri said yes. With no further comments, Chairperson Dobbelaere closed the public hearing. Chairperson Dobbelaere called for a motion. Commissioner Moreno made a motion to approve CUP18-02 per the findings and subject to the stipulations contained in the staff report. Commissioner Lenox seconded the motion, which was approved with a vote of 6 to 0. CUP17-02: A request by James Wesala of Merge Architectural Group representing Ice House America for a Conditional Use Permit for a Convenience Use to permit construction of a freestanding water and ice kiosk on approximately 0.17 acres in the C-3 (Heavy Commercial) zoning district. The site is located east of the southeast corner of Glendale Avenue and 67th Avenue (6419 West Glendale Avenue). Staff Contact: Thomas Ritz,AICP, Senior Planner (Ocotillo District). Mr. Thomas Ritz, AICP, Senior Planner, made staffs presentation. He said this item was continued from the April 5,2018 Planning Commission meeting. He said this item is a request for Conditional Use Permit approval to allow for a convenience use to permit construction of a freestanding water and ice kiosk on approximately 0.17 acres in the C-3 (Heavy Commercial) zoning district. He stated that rather than go over the entire application,he will address the three items in question that staff has addressed. He said staff has worked with the applicant to revise the landscape palette to match the existing landscape in keeping with the rest of the shopping center. He stated staff has agreed to waive the requirement in city code for the parking lot screen wall in exchange for landscape planting which will screen the ice house parcel. He said regarding the parking lot striping,the striping does meet the required findings when surveyed. Staff recommends approval subject to the stipulations in the staff report. Chairperson Dobbealere asked if the tree had been removed as in the landscape plan. Mr. Ritz responded yes and added that other plants have been provided which meet the requirements. Chairperson Dobbealere asked for clarification on the striping issue. Mr. Ritz stated there had been an earlier contribution/grant to do significant remodeling of the center,therefore,the striping for the center is adequate. However, the applicant will still have to only restripe a small area next to their project. May 3,2018 Planning Commission Minutes Page 5 Chairperson Dobbealere called for the applicant's presentation. Mr. James Wesala, 600 North 4th Street, Phoenix, stated he has nothing further to add but is open for questions. Ms. Deborah Perry, applicant, Ice House America, stated she is available for questions. Chairperson Dobbelaere asked if she was satisfied with the resolution from the city. She said yes. Chairperson Dobbelaere opened the public hearing. With no one wishing to speak, he closed the public hearing. Chairperson Dobbelaere called for a motion. Commissioner Moreno made a motion to approved CUP17-02 per the findings and stipulations. Commissioner Harper seconded the motion, which was approved with a vote of 6 to 0. Mr. Jim Gruber, Chief Deputy City Attorney, stated the Planning Commission's decision is final subject to a written appeal received within 15 days. CUP18-03: (AZ-0041 Grand Avenue—Eco Site): A request by Julie Cocca, representing Eco Site, LLC, for a Conditional Use Permit to allow a co-locatable wireless communication facility that will include a 65-ft monopole in the M-2 (Heavy Industrial) zoning district. The site is located at the cross-streets of Colter Street and Tom Murray Avenue (4740 West Colter Street) and is in the Cactus District. Staff Contact: Dru Maynus, Planner. Ms. Dru Maynus, Planner, made staff's presentation. She said this was a request by Julie Cocca, representing Eco Site, LLC, for a Conditional Use Permit to allow a co-locatable wireless communication facility that will include a 65-foot monopole in the M-2 (Heavy Industrial)zoning district. She said the site is located at the cross-streets of Colter Street and Tom Murray Avenue at 4740 West Colter Street. Ms. Maynus stated that Eco Site has leased a 600-square foot area in the northernmost corner of the property that will house the equipment enclosure and the 65-foot tall monopole. Although the monopole will be constructed to allow for additional carriers, T-Mobile currently is the only carrier. She said the project consists of six panel antennas and three remote radio units which will be mounted behind each antenna totaling eighteen RRUs. She added that the wireless telecommunication facility's lease area will be surrounded by an 8-foot tall concrete masonry unit block wall that will include a wrought iron gate with wooden slates for egress and ingress to the lease area. May 3,2018 Planning Commission Minutes Page 6 Additionally,the wireless telecommunication facility will be an unmanned facility that will require occasional maintenance visits; and as a result, one paved parking space will be provided adjacent to the lease area. Since the wireless telecommunication facility will be setback approximately 370 feet from the property's frontage, the applicant has proposed to provide landscaping along the frontage of the property in lieu of providing landscaping around the wireless telecommunication facility lease area. She said this will also provide consistency for the surrounding neighborhood because the proposed landscaping will match the landscaping of the abutting parcel to the west. She stated the applicant mailed notification letters on March 1, 2018 to adjacent property owners and interested parties. The applicant did not receive any response regarding the request. Planning did not receive any response regarding the request. Ms. Maynus noted that this request appears to meet the required findings for Conditional Use Permit approval and should be approved, subject to the following stipulations: 1. Development shall be in substantial conformance with the applicant's project narrative and site plan submittal package date stamped March 29, 2018. 2. To keep the project in an aesthetically pleasing manner, the on-site landscaping that has been proposed in the project frontage shall in all respects be maintained in a neat and clean fashion by the property owner per the City Landscape Ordinance. 3. All generators shall be located within a fully enclosed building or cabinet. Chairperson Dobbelaere asked if the generator cabinet was the standard they usually see. Ms. Maynus said yes. Chairperson Dobbelaere remarked that in staff's narrative it states that the applicant will remove the tower within six months if it becomes vacant. Ms. Maynus stated he was correct. He further asked if they were bound by that. Ms. Maynus responded yes. Chairperson Dobbelaere asked if the applicant could make extensions to the tower in the future. Ms. Maynus explained that once additional carriers come forward, the maximum height in that zoning district is 80 feet to allow for the additional carriers. They are allowed to extend the tower without coming before the Commission again. Commissioner Moreno asked if there will be available space for the technician to operate. Ms. Maynus deferred this question should be answered by the applicant. Ms. Julie Cocca, Eco-Sites, 2111 East Baseline Road, Tempe, explained there is an area which will be blacktopped for-,emergency access which will allow ample room for a crane or other type of equipment needed. Chairperson Dobbelaere opened the public hearing. With no one wishing to speak, he closed the public hearing. May 3,2018 Planning Commission Minutes Page 7 Chairperson Dobbelaere called for a motion. Commissioner Harper made a motion to approve CUP18-03 per the findings and subject to the stipulations contained in the staff report. Commissioner Moreno seconded the motion, which was approved with a vote of 6 to 0. Mr. Jim Gruber, Chief Deputy City Attorney, stated the Planning Commission's decision is final subject to a written appeal received within 15 days. CUP18-04: A request by Declan .Murphy, representing APC Towers/T-Mobile, for a Conditional Use Permit to allow a co-locatable wireless communication facility that will include a 65-foot monopole in the M-1 (Light Industrial) zoning district. The site is located west of the northwest corner of 57th Avenue and Maryland Avenue (5742 West Maryland Avenue) and is in the Ocotillo District. Staff contact: Jeremy Underwood, Planner. Mr.Jeremy Underwood,Planner,made staff's presentation. He stated this was a request by Declan Murphy,representing APC Towers/T-Mobile,for a Conditional Use Permit to allow a co-locatable wireless communication facility that will include a 65-foot monopole in the Light Industrial zoning district. He said the site is located west of the northwest corner of 57th Avenue and Maryland Avenue and is in the Ocotillo District. He noted the property is approximately 1.43 acres in size; however, the wireless telecommunication facility lease area is 600 square feet in size (20' x 30'), near the northeast corner of the parent parcel. Currently, the property is utilized as a storage yard and construction office for a general contractor known as Furtmann Bros. He said the nearest residential property is a mobile home park to the south. Mr. Underwood stated the APC Towers proposed to lease a 600-square foot area in the northeastern corner of the property that will house the equipment enclosure and the 65-foot-tall monopole. Although the monopole will be constructed to allow for additional carriers,thus far,T- Mobile is the only projected carrier. He explained that the project consists of six panel antennas, nine radio modules behind the antennas,and twelve remote radio units mounted with the antennas. The wireless telecommunication facility's lease area will include an equipment cabinet and battery racks surrounded by an eight-foot-tall chain-link fence that will include a twelve-foot-wide gate for egress and ingress to the lease area. He explained that the wireless telecommunication facility will be an unmanned facility that will require occasional maintenance visits; and as a result, one paved parking space will be provided adjacent to the lease area. Since the wireless telecommunication facility will be setback approximately 460 feet from the property's frontage along Maryland Avenue and approximately 200' from McLellan Road to the north, the lease area and ground equipment will not be readily visible. The monopole itself will be visible to the general public; however, as shown in the photo- simulation drawings provided by the applicant, the pole will blend in with existing trees, utility poles, and other tall structures in the vicinity. May 3,2018 Planning Commission Minutes Page 8 The applicant held a neighborhood meeting on October 18, 2017 at Glendale City Hall. Mr. Underwood said no neighbors or interested parties attended the neighborhood meeting. Neither the applicant nor city staff has received any responses, questions, or comments regarding the request. Mr. Underwood stated that this request appears to meet the required findings for Conditional Use Permit approval and should be approved, subject to the following stipulations: 1. Development shall be in substantial conformance with the applicant's project narrative and site plan submittal package date stamped January 18, 2018. 2. To maintain the structure in an aesthetically pleasing manner, the monopole and all attached equipment and appurtenances shall be painted sky blue. 3. All generators shall be located within a fully enclosed building or cabinet. Chairperson Dobbelaere asked if the Commissioners had any questions. Chairperson Dobbelaere remarked on the same point which states that the applicant will remove the tower within six months if it becomes vacant. He asked if there was a similar understanding for this application as with Eco Site and or should they include it on this application. The Commissioners were in agreement to add a stipulation requiring removal if not in use. Mr. Declan Murphy, Coldcreek Consulting, introduced himself and stated he had nothing to add to staff's report. He said he agrees with a stipulation requiring the monopole to be removed if it is not accommodating a carrier. Commissioner Harper asked about allowing three carriers. Mr. Underwood explained an additional carrier would need to take a lower space on the monopole. Chairperson Dobbelaere stated the monopole should be removed if not used for more than six months. He was concerned about urban blight. Chairperson Dobbelaere asked for a stipulation requiring the monopole to be removed if not in use after a certain amount of time. Vice Chairperson Hirsch agreed. Commissioner Harper agreed. Chairperson Dobbelaere opened the public hearing. With no one wishing to speak, he closed the public hearing. Chairperson Dobbelaere called for a motion. Commissioner Moreno made a motion to approve this item subject to the findings and stipulations noted in the staff report plus the additional stipulation to read: The monopole May 3,2018 Planning Commission Minutes Page 9 shall be removed if not in use for a period of six (6) months. Commissioner Crow seconded the motion,which was approved with a vote of 6 to 0. Mr. Jim Gruber, Chief Deputy City Attorney, stated the Planning Commission's decision is final subject to a written appeal received within 15 days. OTHER BUSINESS FROM THE FLOOR Chairperson Dobbelaere asked if there was any Business From The Floor. There was none. CAPITAL IMPROVEMENT PROGRAM (CIP) Chairperson Dobbelaere called for staffs presentation. Mr.Thomas Ritz,AICP, Senior Planner, stated this was a request to review and report on the Fiscal Year 2018-2019 (FY19) of the Fiscal Year 2019-2028 (FY28) Preliminary Capital Improvement Plan (CIP) as to conformance with the General Plan. He said that in accordance with Arizona Revised Statutes (A.R.S.) 9-461.07.B, an annual review of the ensuing year CIP is required to ensure consistency with, the City Council strategic goals, objectives and priorities, the General Plan; intergovernmental agreements and on-going projects in the community. He noted the CIP is a primary tool to implement the public portions of the General Plan. He explained that the ten-year CIP is updated annually to ensure consistency with City Council strategic goals, objectives and priorities. He explained that this is the only responsibility the Planning Commission has in the CIP process. The staff analysis is organized into 10 capital improvement categories in the FY28 CIP report as presented to the Planning Commission. Mr. Ritz stated the recommendation is to move to report to the City Council indicating that the Planning Commission finds that the FY19 of the FY28 Capital Improvement Plan is in conformance with the General Plan. Chairperson Dobbelaere asked if anyone had any questions. There were none. Commissioner Harper made a motion to report to the City Council indicating that the Planning Commission finds that the FY19 of the FY28 capital Improvement Plan is in conformance with the General Plan. Commissioner Lenox seconded the motion,which was approved with a vote of 6 to 0. PLANNING STAFF REPORT Chairperson Dobbelaere asked if there was a Planning Staff Report. Mr. McAllen thanked the Commission for their service. He announced and invited anyone willing to join in the 15th Annual Historic Preservation Bus Tour. COMMISSION COMMENTS AND SUGGESTIONS Chairperson Dobbelaere called for Comments and Suggestions. There were none. May 3,2018 Planning Commission Minutes Page 10 NEXT MEETING June 7, 2018 Planning Commission ADJOURNMENT With no further business, Chairperson Dobbelaere called for a motion to adjourn. Commissioner Crow made a motion to adjourn. Commissioner Moreno seconded the motion,which was approved with a vote of 6 to 0. The meeting was adjourned at 7:04 p.m.