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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/22/2018 (3) City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 aasmitp Meeting Minutes Tuesday, May 22, 2018 5:30 P.M. Voting Meeting Council Chambers ' I City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember lan Hugh Councilmember Ray Malnar Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff , Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duensing, Assistant City Manager Jack Friedline, Assistant City Manager Michael Bailey, City Attorney Sheryl Rabin, Deputy City Clerk Charles Vasquez, Council Agenda Process Manager POSTING OF COLORS PLEDGE OF ALLEGIANCE PRAYER/INVOCATION The invocation was delivered by Roshan Meshkinnafas of the Baha'i Faith. CITIZEN COMMENTS Bill Demski, Sahuaro District resident, addressed Council regarding concerns about City taxes, employee salaries and pensions. Warren Wilfong, Ocotillo District resident, addressed Council regarding complaints he had made to the Code Compliance Department about neighborhood landscaping and reminded Council of his previous complaints regarding front yard parking and inoperable vehicles. Sam McConnell, Sahuaro District resident, expressed support for saving the Glen Lakes Golf Course. Jean Merkel, Barrel District resident, also expressed support for Glen Lakes Golf Course and submitted petitions "to save Glen Lakes" containing,500 signatures. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE MAY 8, 2018 VOTING MEETING A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to approve the minutes of the May 8, 2016 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff City Council Meeting Minutes-May 22,2018 Page 2 of 20 Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed BOARDS, COMMISSIONS AND OTHER BODIES 2. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented By: Councilmember Ray Malnar A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Lauren Tolmachoff to appoint Jamie Kelly to the Human Relations Commission for a term expiring January 31, 2021. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed Mayor Weiers administered the oath of office to Ms. Kelly. PROCLAMATIONS AND AWARDS 3. NATIONAL CPR AND AED AWARENESS WEEK PROCLAMATION Mayor Weiers proclaimed June 1st through June 7th as National CPR and AED Awareness Week in the City of Glendale. He said sudden cardiac arrest, also known as SCA, was the leading cause of death in the United States, claiming more than 366,000 lives each year. Performing CPR and having an AED immediately available in public buildings and heavy traffic areas could increase the likelihood of survival by 75% or more. Mayor Weiers said the City of Glendale had been designated as a heart safe city by the Arizona Department of Health Services since 2007. CONSENT AGENDA Ms. Rabin read the Consent Resolutions by title. 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-23800, DUBINA BREWING CO 5. RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, ASSYRIAN CHURCH OF THE EAST- ST PETER AZ City Council Meeting Minutes-May 22,2018 Page 3 of 20 6. APPROVAL OF THE FISCAL YEAR 2018-2019 (FY18-19) GILA RIVER ARENA CAPITAL REPAIRS/REPLACEMENT PROGRAM, APPROVAL OF THE ARENA FIVE-YEAR CAPITAL PLAN, AND AUTHORIZATION FOR THE CITY MANAGER TO RELEASE FUNDS TO AEG MANAGEMENT GLENDALE, LLC. 7. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO LINKING AGREEMENT C17-0442 WITH PRAGMATICA, LLC FOR THE GLENDALE POLICE DEPARTMENT eWARRANTS APPLICATIONS PROJECT 8. AUTHORIZATION TO ENTER INTO A COMMUNICATIONS FACILITIES LICENSE AGREEMENT WITH COX COMMUNICATIONS ARIZONA, LLC, FOR THE INSTALLATION OF FACILITIES AT 5807 WEST UNION HILLS DRIVE 9. AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH DICK& FRITSCHE DESIGN GROUP, INC., FOR DESIGN WORK AT THE SAHUARO RANCH HISTORIC AREA 10. AUTHORIZATION TO RATIFY THE EXPENDITURE OF FUNDS WITH UNDERWOOD BROS., INC, DOING BUSINESS AS AAA LANDSCAPE, FOR IRRIGATION SERVICES 11. AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT CONTRACT WITH SOMERSET LANDSCAPE, LLC, FOR ALL PARKS AND FACILITIES LANDSCAPE SERVICES 12. REQUEST TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GOLF MAINTENANCE SOLUTIONS 5W, L.L.C. (GMS) FOR THE MANAGEMENT& OPERATIONS OF GLEN LAKES GOLF COURSE LOCATED AT 5450 WEST NORTHERN AVENUE IN GLENDALE, ARIZONA THROUGH JUNE 30, 2018; AND TO AUTHORIZE A GENERAL FUND CONTINGENCY TRANSFER OF $90,980 AND TO RATIFY EXPENDITURES IN THE AMOUNT OF$28,000 13. AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH PENDERGAST ELEMENTARY SCHOOL DISTRICT NO. 92 FOR A JOINT USE PARK SITE 14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH TITAN MACHINERY, INC., FOR THE PURCHASE OF THREE TRACTORS AND AUTHORIZATION FOR A BUDGET CONTINGENCY TRANSFER 15. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH AFFORDABLE COMFORT, LLC, FOR THE REPLACEMENT OF 25 HVAC SYSTEMS LOCATED IN THE GLENDALE HOMES AND LAMAR HOMES PUBLIC HOUSING COMMUNITIES CONSENT RESOLUTIONS 16. RESOLUTION NO. R18-48 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES AND THE GLENDALE POLICE DEPARTMENT FOR PARTNERSHIP IN THE NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK SYSTEM. City Council Meeting Minutes-May 22,2018 Page 4 of 20 17. RESOLUTION NO. R18-49 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE FEDERAL BUREAU OF INVESTIGATION AND THE GLENDALE POLICE DEPARTMENT FOR PARTICIPATION IN THE JOINT TERRORISM TASK FORCE. 18. RESOLUTION NO. R18-50 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO CHANGE ORDER NO. 5 (C-8976-5) TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE OPERATION OF FIXED ROUTE TRANSIT SERVICES IN THE CITY OF GLENDALE. 19. RESOLUTION NO. R18-51 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX(GRANT NO. AZ-2018-009-00 AND GRANT NO. AZ-2018-001-00) FOR ACCEPTANCE AND EXPENDITURE OF PASS-THROUGH GRANTS FUNDING FOR TRANSIT SERVICES. 20. RESOLUTION NO. R18-52 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY (RPTA) FOR THE PROVISION OF PUBLIC TRANSPORTATION SERVICES. A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Lauren Tolmachoff to approve Consent Agenda items 4 through 15 and adopt Consent Resolution items 16 through 20. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 21. RESOLUTION NO. R18-53 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE, MANAGEMENT & OPERATIONS AGREEMENT WITH ARIZONA COLF VENTURES, L.L.C. GOLF MAINTENANCE SOLUTIONS 5W, L.L.C. FOR THE MANAGEMENT AND OPERATION OF THE GLEN LAKES GOLF COURSE LOCATED AT 5450 WEST NORTHERN AVENUE IN GLENDALE, ARIZONA. Presented By: Tim Barnard, Assistant Director, Public Facilities, Recreation and Special Events City Council Meeting Minutes-May 22,2018 Page 5 of 20 A motion was made by Councilmember Bart Turner, seconded by Councilmember Jamie Aldama to adopt Consent Resolution item 21. Mayor Weiers asked if there was any discussion. Vice Mayor Tolmachoff requested the staff presentation and said she would then be proposing an amendment. Mr. Barnard said the proposed resolution authorized the city manager toenter into a twelve-month management contract and license agreement with Golf Maintenance Solutions 5W, L.L.C. (GMS) for the continued management and operations of the Glen Lakes Municipal Golf Course. Mr. Barnard said Glen Lakes was a 44.6-acre, nine-hole golf course located at 55th Avenue and Northern. The City had owned the course since 1979. It had been operated by a series of outside entities, through leases, to run both the golf operations and the maintenance of the course. Mr. Barnard said the most recent operator was found to be in breach of contract and the contract was terminated. GMS had been in business since 2003 and operated and maintained golf courses for public, private and municipal golf courses at approximately 150 different locations throughout the country. Vice Mayor Tolmachoff said the $429,000 contract for the maintenance came out to approximately$9,988 per acre. The budget for City parks was $2,356 per acre, so it was almost four times what was spent on City parks. Vice Mayor Tolmachoff said another municipal golf course, Desert Mirage, was located 5.5 miles away. She had requested data on the money the City had spent on the two golf courses. Desert Mirage came in just over$10,000 for the last few years. The operator had told her the course was doing well and that it would have a positive cash flow this year for the first time in four years. Vice Mayor Tolmachoff said that Desert Mirage was a less expensive option for residents. Its nine-hole walk was just$10 and riding for nine holes was $14. Vice Mayor Tolmachoff said Glen Lakes was $13.50 to walk and $18 to ride. It was less than a 10-minute drive to the golf course and it was costing tax payers negligible resources to operate. To pay for itself, Glen Lakes would need to have 87 rounds, every day, 365 days a year. Vice Mayor Tolmachoff understood that it was nice to have the green space in the neighborhood, but believed it was not a sustainable option for the City. Vice Mayor Tolmachoff wanted Mr. Phelps to explore other options for the property, keeping in mind that the residents wanted to have some sort of green around the residences. She felt it was time to look at other opportunities to go forward with a public process and for everybody to hear what the City's position was on it. It was not financially sustainable to have two municipal golf courses within a 10-minute drive of each other. Vice Mayor Tolmachoff said it was time to have the public process to explore possibilities and for everybody to have a chance to be heard. Vice Mayor Tolmachoff proposed moving forward with the process and amending section 2.1 of the agreement to read: "2.1 Early Termination. Both parties may agree to early termination of this Agreement by written agreement after providing ninety (90) calendar days' notice. Costs to terminate the agreement will not exceed the remaining value of the agreement." City Council Meeting Minutes-May 22,2018 Page 6 of 20 Vice Mayor Tolmachoff asked that there be no capital investment or improvements and that the course be kept so that it did not become an eyesore while the City vetted the process. She proposed that maintenance costs be kept at a minimum and that the course be kept as green and as nice looking as possible until there was a public process. She asked Council if it would support that proposal. Stephanie Voelker, Ocotillo District, was in support of Resolution No. R18-53. Vice Mayor Tolmachoff was willing to put a 90-day cancellation into the contract if all of Council agreed, and then go through the process and if the course was shut down, figure out a way so that it would not negatively impact the neighborhood. For 500 residents, it was almost half a million dollars, at$1,000 per resident,just to keep it open. Councilmember Clark felt that part of what Vice Mayor Tolmachoff said was correct. Half a million dollars a year to support Glen Lakes Golf Course was"crazy." She also believed in the power of the people and the group had a petition with 500 signatures. Councilmember Clark agreed what was needed was a public process such as a public workshop, public discussion and a forum to hear from everyone about what could be an alternative. Councilmember Clark said there needed to be a balance, a compromise, a way to come to middle ground. Her middle ground would be to see ten acres of the 44 acres preserved as a neighborhood park. It would create a needed buffer between the townhomes and Northern Avenue and beyond. Councilmember Clark said there were all kinds of possibilities and asked everyone not to be so rigid that they could not figure out a way to make something work that partially satisfied everyone. Councilmember Clark would support Vice Mayor Tolmachoff's motion to amend but would insist that there be a public process where everyone worked together to find a solution that would satisfy the majority. Councilmember Aldama said that it was not fiscally responsible to allow the City's assets to fall by the wayside. Both the contractors that had been there in the past and the City were responsible to maintain the golf course. The City had a responsibility to maintain its assets such as O'Neil Park. It was not fiscally responsible to walk away from such assets and he felt that the City should put money back into the golf course and maintain it as such. Councilmember Aldama did not see any maintenance standards being set. He was very supportive of keeping it open and was supportive of putting the money towards it and seeing a long-term goal. He wanted to have a public conversation about saving the golf course, not on getting rid of it. It was not fiscally responsible to walk away from City assets as they had done in the past. If the golf course was closed,which facility or asset was going to be next. Councilmember Aldama was in support of maintaining the golf course and keeping it open. Vice Mayor Tolmachoff said over the last few years, the City had put over$213,669 into the golf course, which was more than had been spent on parks. Over the same period, Desert Mirage had cost the City just a little over$10,000. There was another$90,000 for Glen Lakes to finish up the current year's contract. She said $213,669 plus $90,000 plus another$429,500 were "real dollars". City parks were very underfunded and to catch up City parks in the Park Score Index would require $10 million. Vice Mayor Tolmachoff agreed with Councilmember Clark about the need for a public process and having residents involved. The City had invested money in Glen Lakes and it still needed a City Council Meeting Minutes-May 22,2018 Page 7 of 20 lot of money that the City simply did not have. Councilmember Malnar agreed with Vice Mayor Tolmachoff's amendment. It would give the City the chance to look at the entire situation and give the City some time to evaluate everything. He too felt for the constituents and those who lived around the golf course. He wanted to make sure Council heard their voices. Council was deciding to continue to maintain the golf course but doing it in a way where it could look at other options. Councilmember Malnar wanted to see other options. He did not think Council had been offered ahy other options. It had been either close the golf course or keep it going. The opportunity to amend gave a time frame for everyone to get what they would like. Councilmember Turner would second Vice Mayor Tolmachoffs amendment extending from 30 to 90 days, the required notice before termination of the contract. Mayor Weiers said there was not a member of Council that wanted to see the golf course go away. The problem was the City still had roads to maintain and all sorts of amenities that the public expected with its tax dollars. There was not enough money to cover everything and Council had to figure out where the money needed to go that was most important to all 250,000 residents not just a neighborhood of less than 500 homes. Mayor Weiers said Council had to be responsible to everybody and would try everything it could to make it work. Mayor Weiers said 9-hole courses were just not surviving. There did not seem to be an interest in them like there used to be. It was just reality and times had changed. He would love to find a way to keep Glen Lakes open but did not know how it could be done. One proposal would be for the homeowners in the surrounding area to start their own HOA for the golf course and tax themselves $1,000 per year. His guess was that some would say"absolutely" and the others would say "no." Mayor Weiers felt the amendment was not the answer to everything but it certainly bought a little bit of time for research to figure out if there was a better way. He asked anyone who had some ideas that could work to please let Council know. Mayor Weiers said there were a lot of things that needed to be worked out, and he hoped that everyone had input, kept Council informed and that everyone came with ideas. It did not help if the only idea was just to keep it open. Give suggestions on how to do that because it was going to take everyone working together. A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Bart Turner to amend the agreement with the proposed language: 2. Term. The term of this Agreement shall commence on the Effective Date and expire on June 30, 2019, unless sooner terminated under the Agreement provisions, with the option to extend for an additional one (1) year period. 2.1 Early Termination. Both parties may agree to early termination of this Agreement by written agreement after providing ninety (90) calendar days' notice. Costs to terminate the agreement will not exceed the remaining value of the agreement. Vice Mayor Tolmachoff asked Mr. Bailey to clarify the last line of the amendment, "costs to terminate the agreement will not exceed the remaining value of the agreement." Mr. Bailey said it put a limit on what the cost would be to the extent that there was a termination of the agreement. It would not and could not exceed the value of the contract. For example, if there were six months remaining, half of the value would be the amount that could be utilized to terminate the agreement. He said there was a cap and the City's cost City Council Meeting Minutes-May 22,2018 Page 8 of 20 could not exceed the $429,500. The vote on the amendment was: AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed The vote on the main motion as amended was: AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed BIDS AND CONTRACTS Councilmember Clark said it was her practice to vote no on all five-year contracts. She would be voting no on items 22 through 25. 22. AWARD OF RFP 18-27 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH HAMBICKI'S TRUCKS AND CONTAINER SALES, INC. FOR FRONT-LOAD AND ROLL-OFF BIN REPAIR AND PAINTING SERVICES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Jamie Aldama to approve item 22. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 23. AWARD OF RFP 18-28 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH IMPACT PLASTICS FOR FRONT-LOAD AND ROLL-OFF BIN PARTS City Council Meeting Minutes-May 22,2018 Page 9 of 20 A motion was made by Councilmember Ray Malnar, seconded by Councilmember Joyce Clark to approve item 23. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 24. AWARD OF INVITATION FOR BID 18-35, AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH AMERIGAS PROPANE, LIMITED PARTNERSHIP, DOING BUSINESS AS ACORN PROPANE FOR PROPANE FUEL A motion was made by Councilmember Ray Malnar, seconded by Councilmember Joyce Clark to approve item 24. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 25. AWARD OF RFP 18-38 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LUEBKIN &WALKER ENTERPRISES, INC. DBA SALT RIVER IRRIGATION FOR URBAN IRRIGATION SERVICES AND TO RATIFY EXPENDITURES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Jamie Aldama to approve item 25. AYE: Mayor Jerry Weiers Vice-Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bail Turner NAY: Councilmember Joyce Clark Passed ORDINANCES City Council Meeting Minutes-May 22, 2018 Page 10 of 20 26. ORDINANCE NO. 018-32 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR DRIVEWAYS AND SIDEWALK LOCATED'AT 16880 NORTH 59TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented By: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the proposed ordinance accepted a new driveway and sidewalk easement at 16880 North 59th Avenue. The developer of the new Aldi grocery store was re-constructing three driveways and an associated sidewalk on Bell Road to bring the driveways into compliance with the Americans with Disabilities Act(ADA) and City Code for the development. Mr. Beard said the developer, Aldi (Arizona) LLC, was granting the City an easement for the, portions of the driveways and associated sidewalk that would be located outside of City right-of-way so that the City could maintain, operate, repair, replace and remove if necessary the driveways and associated sidewalk consistent with City Code. Mr. Beard said staff recommended acceptance of the easement for the driveways and associated sidewalk. There would be no impact on City departments, staff or service levels but there might be minimal costs incurred for operating and maintaining the driveways and sidewalk in the future. A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Lauren Tolmachoff to adopt Ordinance No. 018-32. AYE: Mayor. Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 27. ORDINANCE NO. 018-33 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR A WATER LINE LOCATED AT 16880 NORTH 59TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the proposed ordinance accepted a new water line easement at 16880 North 59th Avenue. The developer of the new Aldi Grocery Store, located at 16880 North 59th Avenue, was constructing an extension of an existing public water line to meet the domestic water demands and fire protection requirements of the City Code for the development. Aldi (Arizona) LLC, was granting the City an easement for the new water line as well as existing water line that was not located in an easement so that the City could maintain, operate, repair, replace and remove if City Council Meeting Minutes-May 22,2018 Page 11 of 20 necessary, the new and existing water line consistent with City Code. Mr. Beard said staff recommended acceptance of the easement for the new and existing water line. There would be minimal costs incurred for operating and maintaining the water line in the future. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Ian Hugh to adopt Ordinance No. 018-33. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 28. ORDINANCE NO. 018-34 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF 106TH AVENUE RIGHT-OF-WAY NORTH OF GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the proposed ordinance abandoned public right-of-way on 106th Avenue North of Glen Harbor Boulevard. The owners of property in Glen Harbor Business Park adjacent to 106th Avenue north of Glen Harbor Boulevard had requested the extension of 106th Avenue to better serve future development in the area. The street currently ended in a cul-de-sac. To extend the roadway, a portion of the cul-de-sac would need to be removed and the associated right-of-way abandoned to the original owner. Mr. Beard said there were no objections to the abandonment of the right-of-way from the public utility companies or from City departments. Staff recommended abandonment of the right-of-way. There would be no impact on City departments, staff or service levels and no costs incurred by the City. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Joyce Clark to adopt Ordinance No. 018-34. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed City Council Meeting Minutes-May 22, 2018 Page 12 of 20 29. ORDINANCE NO. 018-35 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR A WATER LINE LOCATED AT 7845 NORTH GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the proposed ordinance accepted a new water line easement at 7845 North Glen Harbor Boulevard. The owners of property in Glen Harbor Business Park adjacent to 106th Avenue north of Glen Harbor Boulevard had requested the extension of 106th Avenue. Mr. Beard said the street currently ended in a cul-de-sac. To extend the roadway, a portion of the cul-de-sac would need to be removed and the associated right-of-way abandoned to the original , owner, AZ Investments, LLC. As there was a public waterline in the area to be abandoned, AZ Investments, LLC had agreed to grant the City an easement for the existing water line so that the City could maintain, operate, repair, replace and, if necessary, remove the water line. Mr. Beard said staff recommended acceptance of the easement for the existing water line. There would be no impact on City departments, staff or service levels and minimal costs incurred for operating and maintaining the water line in the future. A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Lauren Tolmachoff to adopt Ordinance No. 018-35. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff, Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 30. ORDINANCE NO. 018-36 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WARRANTY DEED FOR RIGHT OF WAY LOCATED AT 106TH AVENUE NORTH OF GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the proposed ordinance accepted right-of-way for an extension of 106th Avenue north of Glen Harbor Boulevard. The owners, Swire Pacific Holdings, Inc. and AZ Investments, LLC would construct the street improvements to extend 106th Avenue to meet current street design requirements. AZ Investments, LLC had agreed to dedicate additional right-of-way for the eastbound street extension for the City to maintain the street once the improvements had been constructed. City Council Meeting Minutes-May 22,2018 Page 13 of 20 Mr. Beard said staff recommended accepting the additional right-of-way for the extension of 106th Avenue north of Glen Harbor Boulevard. There would be little impact on City departments, staff or service levels and minimal costs might be incurred to maintain and repair the additional street improvements. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Joyce Clark to adopt Ordinance No. 018-36. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 31. ORDINANCE NO. 018-37 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WARRANTY DEED FOR RIGHT OF WAY LOCATED AT 106TH AVENUE NORTH OF GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the proposed ordinance accepted right-of-way for an extension of 106th Avenue north of Glen Harbor Boulevard. The property owners in Glen Harbor Business Park adjacent to 106th Avenue north of Glen Harbor Boulevard had requested the extension of 106th Avenue. The owners, Swire Pacific Holdings, Inc. and AZ Investments, LLC would construct the street improvements to extend 106th Avenue to meet current street design requirements. Swire Pacific Holdings, Inc. had agreed to dedicate additional right-of-way for the westbound street extension for the City to maintain the street once the improvements had been constructed. Mr. Beard said staff recommended accepting the additional right-of-way for the extension of 106th Avenue north of Glen Harbor Boulevard. There would be little impact on City departments, staff or service levels and minimal costs might be incurred to maintain and repair the additional street improvements. A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to adopt Ordinance No. 018-37. AYE: Mayor Jerry Weiers Vice Mayor Lauren.Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed City Council Meeting Minutes-May 22,2018 Page 14 of 20 32. ORDINANCE NO. 018-38 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WARRANTY DEED FOR RIGHT OF WAY LOCATED AT 6409 WEST GLENDALE AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the proposed ordinance accepted right-of-way for a bus shelter at 6409 West Glendale Avenue. The bus shelter was constructed on a parcel of land at 6409 West Glendale Avenue and additional right-of-way was not obtained to encompass the shelter. The property owner, Baddour Family Trust, had agreed to dedicate additional right-of-way on Glendale Avenue so the existing bus shelter improvements would reside in the City's right-of-way instead of on private property. Mr. Beard said staff recommended accepting the additional right of way on Glendale Avenue where currently a bus shelter existed on private property. There would be little impact on City departments, staff or service levels and minimal costs might be incurred to maintain and repair the existing bus shelter. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Ian Hugh to adopt Ordinance No. 018-38. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 33. ORDINANCE NO. 018-39 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED AT 95th AVENUE NORTH OF CAMELBACK ROAD TO NORTH OF MISSOURI AVENUE FOR THE 95th AVENUE EXTENSION PROJECT AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, City Engineer Ms. Rabin read the ordinance by title. Mr. Beard said the next three items were all related to construction on 95th Avenue and the underpass under Bethany Home Road. He would make one presentation and answer any questions Council had. Mr. Beard said the proposed ordinance granted a power distribution easement in favor of Salt City Council Meeting Minutes-May 22,2018 Page 15 of 20 River Project Agricultural Improvement and Power District(SRP) along 95th Avenue north of Camelback Road at Missouri Avenue for undergrounding an existing overhead power line and maintaining and operating said power line and associated appurtenances. Mr. Beard said in November 2016, the City entered into a construction escrow agreement with the Arizona Cardinals Football Club for the construction of the pedestrian tunnel under Bethany Home Road and for the design and construction of two pedestrian bridges to span the Grand Canal and the Bethany Home Outfall Channel. As a part of the project, SRP relocated power facilities and installed wiring for street lighting along Bethany Home Road, between 91st and 95th Avenue. Mr. Beard said the 95th Avenue Extension Project was awarded to Nesbitt Contracting and construction was underway for the roadway extension. The relocation of electric facilities was a component of the project. A motion was made by Councilmember Jamie Aldama, seconded by Vice Mayor Lauren Tolmachoff to adopt Ordinance No. 018-39. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 34. ORDINANCE NO. 018-40 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED IMMEDIATELY SOUTH OF BETHANY HOME ROAD ALONG THE 95th AVENUE ALIGNMENT CONSISTING OF APPROXIMATELY 0.012 ACRES OR 5,177 SQUARE FEET FOR THE 95th AVENUE EXTENSION PROJECT AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Rabin read the ordinance by title. A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to adopt Ordinance No. 018-40. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed City Council Meeting Minutes-May 22,2018 Page 16 of 20 35. ORDINANCE NO. 018 41 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT ACRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED BETWEEN BETHANY HOME ROAD AND MARSHALL AVENUE ALONG CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Prcccntcd by: David D. Beard, P.E., City Enginccr 36. ORDINANCE NO. 018-42 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED AT BETHANY HOME ROAD WEST OF 91st AVENUE FOR THE PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS PROJECT AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, City Engineer Ms. Rabin read the ordinance by title. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Joyce Clark to adopt Ordinance No. 018-42. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 37. ORDINANCE NO. 018-43 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2017-2018 BUDGET. Presented by: Vicki Rios, Director, Budget and Finance Ms. Rabin read the ordinance by title. Ms. Rios said the proposed ordinance approved certain-Fiscal Year 2017-2018 (FY17-18) budget amendments. Ms. Rios said the budget amendments were in Exhibit A that was attached to the Council report and were consistent with Council's Cash and Budget Appropriation Transfer Policy. City Council Meeting Minutes-May 22,2018 Page 17 of 20 A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Lauren Tolmachoff to adopt Ordinance No. 018-43. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed RESOLUTIONS • 38. RESOLUTION NO. R18-54 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING A TENTATIVE BUDGET OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2018-2019, SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE VARIOUS PURPOSES, ADOPTING THE CITY COUNCIL'S FINANCIAL POLICIES, AND GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR FIXING TAX LEVIES. Presented by: Vicki Rios, Director, Budget and Finance Ms. Rabin read the resolution by title. Ms. Rios said the proposed resolution authorized the adoption of the Fiscal Year 2018-2019 (FY18-19) tentative budget, including the proposed Capital Improvement Plan (CIP). It was also a request for Council to set the dates of two meetings that were part of the budget process: •The FY18-19 final budget and property tax levy on June 12, 2018 at 5:30 p.m. in the Council Chambers •The FY18-19 property tax levy adoption on June 26, 2018 at 5:30 p.m. in the Council Chambers Ms. Rios said the last time Council saw the budget was on May 1, 2018 at the last workshop and a couple of changes had been made since that time. The budget was reduced from $695 million dollars to $689 million dollars, primarily because of some contingency requests that were reduced by the departments. Ms. Rios said there was an error in the previous schedule. An employee had been budgeted as full-time, so the dollars were there, but the position had been listed as a .75 position. The correction had been made and it would bring the total request for new full-time employees (FTEs) in the next fiscal year from 26.75 up to 27. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Ian Hugh to adopt Resolution No. R18-54. City Council Meeting Minutes-May 22,2018 Page 18 of 20 Councilmember Turner said there were a few areas of the budget that he was not particularly happy with and felt they were areas where the City could do better. One area was the $450,000 total to rewrite the Zoning Ordinances and the other was the $220,000 for an engineering study of the amphitheater replacement. He felt the money would be better spent making amphitheater improvements quickly and programming it so that it could be put to work over the next several years until the City would get closer to building a new amphitheater. The downtown merchants and the community would benefit from having the cultural opportunities. Councilmember Turner said it was unnecessary and counterproductive to remove the council assistant position. Councilmember Turner would like Council to think about those items and it was something he would have like to have seen done differently. There was so much more in the budget that was important and crucial to the functioning of the City that he would vote in favor of the tentative adoption. Mayor Weiers said it was not a perfect budget but under the circumstances he did appreciate every employee that the City had, from department heads all the way down to the person who had started just last week. The City would not function if it were not for all of the employees. Mayor Weiers said Council got to make the decisions but the employees were the ones-that carried the decisions out. He sent a heartfelt thank you to the staff working for the City of Glendale. He felt they were why it was the best city. He was very excited to vote yes for the budget. Although it was not perfect, it was good compared to five years ago. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Ian Hugh to hold a special workshop on Tuesday, May 29, 2018 at 9:00 am in the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03 and it was further moved that Council hold the next regularly scheduled City Council workshop on Tuesday, June 12, 2018 at 12:30 pm in the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh City Council Meeting Minutes-May 22,2018 Page 19 of 20 Councilmember Ray Malnar Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama thanked staff for their assistance, guidance and direction during the lengthy budget process. He appreciated all the input in helping Council make decisions. Councilmember Aldama thanked the Firefighters Charities, Coach Ron York and the Glendale High School football team for helping with the clean-up at O'Neil Park. He said there were about 50 young men out there cleaning up the park and a great time was had by all. Councilmember Turner said that the Glendale Firefighters Charities held a golf tournament in Glendale to raise money to purchase an inventory of smoke detectors to be distributed and installed, free of charge, to Glendale residents. The service was created after a mother and her three young children lost their lives in a house fire in the Barrel District a little over a year ago. The fire could have probably been prevented had the house been equipped with working smoke detectors. He thanked the firefighters and encouraged everyone to check the batteries in their smoke detectors. If anyone knew someone in need of a smoke detector, they could contact his Council office or the Glendale Fire Department. Vice Mayor Tolmachoff thanked Cholla residents, the Police Department and all those who attended the Neighborhood Safety District Meeting held on May 10th. The idea was to encourage "block watch." Hopefully new block watches would be formed, old block watches would be re-established and people would connect with their neighbors to be the eyes and ears for their neighborhoods. Mayor Weiers said on Saturday, Pendergast School District had several teachers come out to Glendale Airport to get teachers excited about aerospace education and teach it in the classroom. He volunteered his own airplane and took several teachers up on Saturday morning. It was a lot of fun and hopefully some kids might someday become NASA astronauts. Mayor Weiers said we were all in this together and anything we could do to help each other was a great chance to pay it forward. He encouraged anyone with a special skill or ability to help someone, especially teachers, if they could, to do that. ADJOURNMENT Mayor Weiers adjourned the meeting at 7:06 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 22nd day of May, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 12th day of June, 2018. • .• K. Bower,-MMC, City Clerk City Council Meeting Minutes-May 22,2018 Page 20 of 20