HomeMy WebLinkAboutMinutes - Minutes - Risk Management and Worker's Compensation Trust Board - Meeting Date: 12/7/2017 *"--
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MINUTES
RISK MANAGEMENT TRUST FUND BOARD
CITY HALL
HUMAN RESOURCES TRAINING ROOM
5850 W.GLENDALE AVE.
GLENDALE, ARIZONA 85301
DECEMBER 7, 2017
9:00 A.M.
1. CALL TO ORDER
Gary Deardorff called the meeting to order at 9:02 am.
2. ROLL CALL
Present: Gary Deardorff, Chair
Tom Duensing, Board Member
Yvonne Knaack, Board Member
Ray Malnar, Board Member
Also Present: Dianne Shoemake, Risk Manager
Lorena Sanchez, HR Program Manager
Kathy Thomas, Risk and Safety Analyst
Hillary Zagara, Risk Management Specialist
Jim Brown, HR Director
Aaron Schepler, Assistant City Attorney
3. CITIZEN COMMENTS
No citizens present.
4. APPROVAL OF THE MINUTES
A motion was made by Yvonne Knack, seconded by Tom Duensing to approve the minutes of
June 1, 2017.
Vote: 3- 0 Passed
5. PRESENTATION AND EXECUTION OF LOYALTY OATHS
Mrs. Shoemake reported that at the June 27, 2017 City Council meeting, Tom Duensing, Ray
Malnar and Gary Deardorff were reappointed and sworn in to serve on the Risk Management
and Workers' Compensation Trust Fund boards. The Mayor reappointed Mr. Deardorff as the
Chair. Mr. Ken Wixon will not be continuing on the Boards leaving one vacancy. Mr. Duensing
and Mr. Deardorff were presented their Loyalty Oath for execution. Due to Mr. Malnar's
absence, his signature of the loyalty oath will be obtained later. Mrs. Shoemake reported the
term expiration dates as follows:
Trustee Term Limit
Gary Deardorff January 31, 2019
Tom Duensing January 31, 2021
Yvonne Knack January 31, 2020
Ray Malnar January 31, 2021
Vacant
6. ANNUAL REVIEW OF OPEN MEETING LAW AND PUBLIC RECORDS LAW
Aaron Schepler, Assistant City Attorney, provided a PowerPoint presentation on Open Meeting
Law and Public Records Law. Mr. Schepler provided an explanation of public records, public
meetings, quorums, executive sessions, penalties and duties.
7. MOTION TO ENTER INTO EXECUTIVE SESSION
Tom Duensing moved and Yvonne Knaack seconded to enter Executive Session to discuss
claims and lawsuits.
Vote: 4- 0 Passed
8. DISCUSSION OF LIABILITY AND PROPERTY CLAIMS AND LAWSUITS
Kathy Thomas, Risk and Safety Analyst, and Aaron Schepler, Assistant City Attorney, provided
information to the Trustees on open claims and lawsuits.
9. MOTION TO RECONVENE REGULAR SESSION
Tom Duensing moved and Yvonne Knaack seconded convening Executive Session.
Vote: 4-0 Passed
10. UPDATE ON FY 2017/2018 PROPERTY AND LIABILITY INSURANCE/EXCESS INSURANCE
RENEWALS
Dianne Shoemake provided an update of the property and liability insurance/excess insurance
renewals that were previously approved by the Trustees at the June 1, 2017 Board meeting.
Mrs. Shoemake reported Trustees approved purchasing insurance not to exceed $1,356,178.
Staff worked with the City's insurance broker and underwriters to reduce the quotes and
enhance the coverage for cyber liability and underground storage tank liability. The total cost
of the program amounted to $1,316,802.
11. DISCUSSION OF RISK MANAGEMENT TRUST FUND FY 2017/2018 REVENUE AND
EXPENSES
' •
Mrs. Shoemake provided a spreadsheet listing the revenues, expenses and fund balance
(budget basis) as of November 30, 2017. Mrs. Shoemake reported the revenue received to
date was$1,671,427. Of that amount$16,543 from interest income, $1,602,174 from
self-insurance premiums and $52,710 from subrogation/insurance reimbursements. Total
expenses paid to date was $1,766,361. Of that amount$400,151 was paid on claims,
$1,278,617 paid for professional and contractual fees and $87,593 paid for administrative and
general expenses. The ending fund balance was$4,351,782. This balance is above the 55%
confidence level, $2,810,433, as calculated by the actuary . The Fund is operating in
compliance with GASB No. 10.
12. BOARD APPRECIATION EVENT-COYOTES GAME-FEBRUARY 22, 2018
Mrs. Shoemake reported that the Risk Management and Workers' Compensation Trust Fund
Boards have been invited to attend the hockey game at the Stadium. Our event is scheduled
for February 22, 2018. This year the Board will be joined with the Public Safety Personnel
Retirement System Board. Each Board Member can bring one guest.
13. NEXT MEETING
Mrs. Shoemake reported the next meeting will be scheduled end of February or early March,
2018 at 9:00 am at City Hall. Additional information will be provided as the meeting date gets
closer.
14. ADJOURNMENT
At 10:00 am, Tom Duensing moved and Yvonne Knack seconded to adjourn the meeting.
Vote: 4- 0 Passed
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the
Risk Management Trust Fund held on December 7, 2017. I further certify that the meeting was duly called
and held and that a quorum was present. The meeting minutes of December 7, 2017 were submitted and
approved this 31 day of May, 2018.
[s] Dianne Shoemake
Risk Manager