Loading...
HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Oversight Commission - Meeting Date: 4/5/2018MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION 6210 W. MYRTLE AVENUE, BUILDING A - SUITE 111/112 GLENDALE, ARIZONA 85301 APRIL 6, 2018 6:00P.M. Present: Tom Schmitt, Chair John Geurs, Vice Chair Donald Brazier, Commissioner Chris Hauser, Commissioner Chuck Jared, Commissioner Marie Nesfield, Commissioner Jack Nylund, Commissioner Barbara Rose, Commissioner Joan Young, Commissioner Absent: John Fernandes, Commissioner Christopher Sund, Commissioner Also Present: Jack Lorbeer, Transportation Planning Administrator Trevor Ebersole, Transportation Director Dory Ludwig, Traffic Education Program Manager Patrick Sage, Transportation Planner Marilu Garcia Ramirez, Transportation Planner Phyllis Davis, Jacobs (Consultant) 1. CALL TO ORDER Chair Schmitt called the meeting to order at 6:00 p.m. 2. APPROVAL OF THE AGENDA - WITHDRAWALS AND CONTINUANCES Approval of the agenda for the April 5, 2018 Citizens Transportation Oversight Commission, as submitted. Motioned by Commissioner Jack Nylund, seconded by Commissioner Chuck Jared AYE: Chair Tom Schmitt Vice Chair John Geurs Commissioner Donald Brazier Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Joan Young Other: Commissioner John Fernandes (ABSENT) Commissioner Christopher Sund (ABSENT) Passed 3. APPROVAL OF THE MINUTES. The draft version of the minutes that were distributed to commissioners for their review indicated that Vice Chair Geurs and Commissioner Young were present at the February 28 CTOC meeting, when in fact, both were absent (excused). Staff discussed this mistake with commissioners. Commissioners took action to approve the February 28, 2018 Citizens Transportation Oversight Commission meeting minutes, with the above described corrections to the commissioner attendance for the meeting. Motioned by Vice Chair John Geurs, seconded by Commissioner Chuck Jared AYE: Chair Tom Schmitt Vice Chair John Geurs Commissioner Donald Brazier Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Joan Young Other: Commissioner John Fernandes (ABSENT) Commissioner Christopher Sund (ABSENT) Passed 4. CITIZEN COMMENTS No citizens provided comments. 5. TRANSPORTATION EDUCATION PROGRAM Ms. Dory Ludwig provided an overview and update on Glendale's transportation education program and resources. Items discussed included: • Safe Routes to School • Walk & Bike to School Day • Bike Safety Rodeo • Glendale Family Bike Ride • School Crossing Guard Training • Be Safe, Be Seen • Valley Metro 101 (Bus/GUS Individual Training) • Driver Safety Messages • Community Outreach Chair Schmitt asked if Ms. Ludwig educated drivers on traffic signals. Ms. Ludwig' replied that she does distribute information on flashing yellow arrows and HAWKS, but does not perform specific training at this time. Commissioner Nylund inquired if there was particular outreach to new households. Ms. Ludwig relayed that information is sent through schools, but there is not specific outreach to new households. Commissioner Nylund commented that last year, there were 12,000 new households in Glendale. Ms. Ludwig stated that traffic education is included in the City Connections information material that is distributed by the Glendale public infomation staff; however, she was not aware of other platforms. Commissioner Jared asked if Ms. Ludwig attends HOA meetings and Ms. Ludwig explained that Ms. Michelle Yates does HOA training. Chair Schmitt inquired if the Traffic Education Program is funded by the GO or HURF program, and Mr. Lorbeer replied that it was 100% GO funded. Ms. Ludwig provided general information on the upcoming Glendale Family Bike Ride, including display of various promotional products to be handed out at the event. 6. GLENDALE ACTIVE TRANSPORTATION PLAN Mr. Sage introduced Ms. Phyllis Davis, of Jacobs Engineering, which is the consulting group engaged by the City to prepare the Glendale Active Transportation Plan. Ms. Davis gave a presentation, which included the following: • What is Active Transportation •. Why is Active Transportation Important? • Project Background • Scope of the Active Transportation Plan (ATP)? • Inventory of the existing active transportation network • System assessment to determine areas with • Phased improvement plan .+ Update of the City of Glendale Bicycle Map • Steps to Creating an Active Transportation Plan • Goals from Moving Glendale Ahead • Study Schedule — timeline displayed • CTOC Input Sought Commissioner Jared stated that his district meeting is on April 11th and invited Ms. Davis to attend the meeting (Glendale Transportation staff attended the Cactus District Meeting on April 11th and conducted surreys for the ATP project). Vice Chair Geurs asked if skateboards were a permanent mode of transportation or a fad and wondered if the ATP would include places to hold skateboards at bus stops. Vice Chair Geurs commented on bumps in the sidewalks which can be detrimental to skateboarders. Ms. Davis stated that the ATP will not go into that level of detail as far as skateboard or bicycle racks. Ms. Davis stated that the study will include a sidewalk condition assessment and issues will be identified for all modes, not just skateboards. Vice Chair Geurs commented that some areas of the city do not have sidewalks and wondered if the City would install the sidewalks or developers. Mr. Lorbeer replied that areas lacking sidewalks and other needs will be identified first as part of the sidewalk inventory for the ATP, and then next steps can be pursued. 7. RECOMMENDED 5 -YEAR TRANSPORTATION PROGRAM - DRAFT Mr. Ebersole stated that this agenda item is a preview of what staff is presenting at the Council workshop on April 24th at which staff will be asking for Council consensus on the 10 -year FY2019-2028 Transportation Program. Mr. Lorbeer presented the Draft Recommended 5 -Year Transportation Program (FY2019-2023), which was a list of various projects, estimated costs for each year, and estimated funding per year. The 5 -Year program is a detailed subset of the 10 -Year Program that will be presented to Council. Vice Chair Geurs inquired as to how staff could guarantee that the cash on hand remains with the Transportation program and does not get used by Council for other items. Mr. Ebersole replied that,the cash on hand leverages a lot of other projects in the Department. Chair Schmitt commented that, by law, the CTOC has the responsibility to oversee the use of the GO funds. Mr. Lorbeer stated that at this time, Council needs to approve the projects on the list first and then staff can place each project in the appropriate GO or HURF funding source. After that, the GO Funding Plan will be brought to the CTOC for review. Commissioner Nylund.noted that there is no comment on the spreadsheet which speaks to bonding of any projects. Mr. Ebersole stated that the bonding discussion has happened and there is potential to leverage bonds. Commissioner Nylund asked for confirmation that the City is at the best possible rating for bonds at this time and Mr. Ebersole agreed. Mr. Lorbeer noted that currently, the department pays $7 million a year on a current bond until 2032. Mr. Ebersole stated that the question to be considered is if the department runs on cash operations in the future, or considers another bond to fund capital transportation projects. Mr. Ebersole stated that he would like CTOC to review and consider a motion to support the proposed 5 -Year Program and recommend it to Council. Vice Chair Geurs expressed displeasure that Council removed the $900,000 General Fund allocation from the GO Transportation Program. Mr. Ebersole stated that there is still the opportunity for the General Fund to subsidize specific projects in the future. Vice Chair Geurs felt that the City should spend within its means and stay on a cash based budget system. Chair Schmitt stated that CTOC was tasked to look at GO expenditures as representatives of what the voters approved. Chair Schmitt was unsure the 5 -Year Program includes all that was in the initiative. Mr. Ebersole stated that all the projects on the list are transportation -related. Commissioner Nylund commented on the proposed new Field Operations campus and stated that this would be worth bonding to achieve the efficiencies of the new construction. Mr. Ebersole replied that Council is in agreement regarding bonding for the new campus for the police and fire department's portion of the campus. Mr. Ebersole explained that Council is asking for the Transportation and Water departments to contribute directly for their respective portions. Chair Schmitt inquired about the staff count and how many are funded by GO and by HURF. Mr. Ebersole provided details. Commissioner Nylund requested a comment on the Program spreadsheet regarding bonding possibilities. Chair Schmitt asked if the surplus on the Program was earmarked for the Transportation department and Mr. Ebersole replied in the positive. Chair Schmitt was concerned that the surplus has flexibility but was unsure of how much. Mr. Ebersole provided examples of how funds could be used for a transportation -related item. Commissioner Young suggested revised terminology for "Remaining Balance". Motion Made by CTOC: To support staffs recommendation of the 5 -Year Transportation Program Draft with the inclusion of a statement or reference on bonding, to fill in all spaces of the "Cash on Hand Balance" at the top of the spreadsheet, and to change the terms "Remaining Balance" and "Cash on Hand" to "Balance Carried Forward". Motioned by Commissioner Jack Nylund, seconded by Commissioner Chuck Jared AYE: Chair Tom Schmitt Vice Chair John Geurs Commissioner Donald Brazier Commissioner Chris Hauser Commissioner Chuck Jared Commissioner Marie Nesfield Commissioner Jack Nylund Commissioner Barbara Rose Commissioner Joan Young Other: Commissioner John Fernandes (ABSENT) Commissioner Christopher Sund (ABSENT) Passed 8. COMMISSIONER UPDATES Vice Chair Geurs shared that he attended and graduated from the Glendale Citizen's Academy, which is a very interesting 12 -week course sponsored by the Glendale Police Department. 9. MANAGER'S REPORT Mr. Lorbeer presented the Manager's Report: • Transportation Plan Project • Next City Council Workshop on the draft Plan is scheduled for April 24 at 1:30 p.m. • This workshop will present'draft Recommended 10 -Year Program • The information presented to CTOC tonight is the current iteration of the draft Recommended 10 -Year Program. • 55th Avenue Widening Update • Northern Parkway Update 10. FUTURE AGENDA ITEMS No new suggestions were made by Commissioners. 11. NEXT MEETING The next regular meeting of the Citizens Transportation Oversight Commission will be held on May 3, 2018 at 6:00 p.m., at the Glendale Transportation Offices at 6210 W. Myrtle Avenue, 85301. 12. ADJOURNMENT The meeting was adjourned by consensus at 8:02 p.m. T e Ciens Transportation Oversight Commission meeting minutes of April 5, 2018 were su d and approved.this third day of May, 2018. PatricktYge Recording Secretary