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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/24/2018 (7) • City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 r Meeting Minutes Tuesday, April 24, 2018 9:00 A.M. Special Budget Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember lan Hugh Councilmember Ray Malnar Councilmember Bart Turner 1 CALL TO ORDER Mayor Weiers called the meeting to order at 9:01 a.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duensing, Assistant City Manager Jack Friedline, Assistant City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. FISCAL YEAR 2018-19 BUDGET WORKSHOP (Continuation of 4/19/18 Budget Workshop) Presented by: Vicki Rios, Director, Budget and Finance Ms. Bower read the item by title. Mr. Phelps said staff would provide presentations of the remaining departments' budgets for FY 18-19. He said the proposed salary increase for non-represented employees was back to 2.5%. Councilmember Clark appreciated the issue being revisited but it did not mean that employees would receive a fixed amount next year. Mr. Phelps said the policy stated that employees would be at the mid-point of the market. The market was a factor in determining how much of an increase, if any, would be proposed. WATER SERVICES Craig Johnson, Water Services Director, presented an overview of the department's programs and functions. Kerri Logan, Deputy Director, presented an overview of the department's goals, objectives and performance measures. Councilmember Clark asked if the Salt River Project(SRP) rate and the Central Arizona Project (CAP) rate for water recharge were known for comparison. Mr. Johnson answered the CAP rate was $208 per acre foot and SRP was $37 per acre foot. Councilmember Clark asked why CAP water was being recharged when SRP water could be recharged less expensively. City Council Meeting Minutes-April 24,2018 Page 2 of 7 Mr. Johnson said both sources were recharged and being put into the ground for future use. Councilmember Clark asked which type was recharged more by the City. Mr. Johnson said the CAP water had been recharged more due to the availability and then stored for future use. Vice Mayor Tolmachoff asked what the organizational development fee would be used for. Ms. Logan explained the funds had been set aside to be used for additional certifications to encourage professional growth. Vice Mayor Tolmachoff asked if security had been increased with the addition of a security systems technician. Ms. Logan said a contractor had provided reactive services as needed. The goal was to have staff available to provide proactive maintenance on security equipment. Councilmember Aldama asked whether artificial turf was included in the conversion rebate. Mr. Johnson said artificial turf was not included in the rebate program. Councilmember Aldama asked if it could be added as an option when converting landscapes. Mr. Johnson would provide more information to Council later. Ron Serio, Deputy Director, presented an overview of Plant Operations division's goals, objectives and performance measures. Councilmember Clark asked how the effectiveness of the biological scrubber compared to the chemical scrubber. Mr. Serio said both worked equally well but the biological scrubber did not emit any odor. John Henny, Deputy Director, presented an overview of the System Operations division's goals, objectives and performance measures. Councilmember Clark asked the number of fire hydrants within the City. Mr. Henny said there were 9,000 fire hydrants. Councilmember Clark asked if there was a plan to replace or rehab sewer lines. Mr. Henny explained there were 707 miles of sewer lines and the goal was to maintain a third of the lines every year. Councilmember Clark asked why only one mile was replaced or rehabbed in the last year. Mr. Henny explained it was not a continuous mile but there were point repairs in multiple areas. Councilmember Clark asked if those,were mostly emergency situations. Mr. Henny said it reflected the age and construction of the system. It was not an emergency but if left without repair, it would become an emergency. City Council Meeting Minutes-April 24,2018 Page 3 of 7 Mayor Weiers asked if it would be possible for new developers to install radio water meters. Mr. Johnson said some corridors already had automatic meter reading. He said in residential areas, several vendors had been contacted but it required more discussions. Mayor Weiers requested a workshop on the topic. Mr. Johnson said the meters were supplied by the City for housing developments. He could discuss with staff implementation of converting meters. Councilmember Malnar asked the level of Lake Mead regarding a drought. Mr. Johnson said the last recorded level was at 1,080 feet and 1,075 was the trigger point for a drought. Councilmember Malnar asked where the City's allocations and plan to maintain water levels coincided. Mr. Johnson said all cities took their full allocation from the lake and then put the water into the ground for later use. Impending drought would depend on rain and snowfall to refill the lake. Without precipitation, it was estimated drought would occur the second half of 2019. Councilmember Clark asked if the raw water usage budget increase was due to the increased cost of raw water. Mr. Johnson said that was correct. Councilmember Clark asked why the meter maintenance budget was down nearly 98%. Mr. Johnson said the meter maintenance budget had been merged with the distribution group's budget. He said the same was true for the Oasis Groundwater Treatment Plant. It was combined with the Oasis Surface Water Plant to create a single line item for Oasis. Vice Mayor Tolmachoff asked if the financial analyst would be analyzing the rate adjustment and providing an update to the Citizens Utility Advisory Commission. Mr. Johnson said that was correct. Vice Mayor Tolmachoff asked if a quarterly report would be provided to Council as requested. Mr. Johnson said a quarterly report would be provided to Council. Vice Mayor Tolmachoff asked if the back-flow prevention program fee would be charged once per year, every year. Mr. Johnson said it would be charged to commercial and residential customers and split evenly each month to equal $79. 'ENGINEERING David Beard, Engineering Director, presented an overview of the department's programs, functions, goals, objectives, and performance measures. Councilmember Malnar confirmed that the City had doubled the amount of paving throughout the City. City Council Meeting Minutes-April 24,2018 Page 4 of 7 Mr. Beard said $7.5 million dollars would be spent for paving during the fiscal year. FIELD OPERATIONS Michelle Woytenko, Field Operations Director, presented an overview of the department's programs, functions, goals, objectives, and performance measures. Councilmember Turner asked if the City used any solar power within its electrical systems and if not, would there be an advantage to using solar energy. Ms. Woytenko said there was not any solar power being used by the City. Because of the upfront investment and ongoing maintenance, there was not a payback. Staff was currently working through performance-based contracts that would include guaranteed savings to recover costs. Councilmember Clark asked why custodial services had technology charges to its budget. Ms. Woytenko said computers and phones were necessary to receive and track work orders. Vice Mayor Tolmachoff asked the reason why salary was increased without additional full time employees (FTE). Ms. Woytenko said an employee from the solid waste division was moved into the landfill division. The employee's function required them to be at the landfill. Councilmember Clark asked for an explanation on two new line items, indirect salary customer service and indirect staff and admin charge. Ms. Rios said staff would provide information to Council later for the indirect salary customer service line item. She said the indirect staff and admin charges was a General Fund service charge that was allocated to the Enterprise Funds. Councilmember Clark asked if the indirect staff and admin charge was essentially a charge back to departments. Ms. Rios explained it was a charge to the Enterprise Fund then was counted as revenue in the General Fund. Councilmember Aldama asked if there were any FTEs paid from the Enterprise Fund to supplement General Fund salary positions. Ms. Woytenko said no positions were funded by the Enterprise Fund within the divisions. Ms. Rios explained there were positions funded by the Enterprise Fund within the Finance Department but those positions had since been moved back into the General Fund allocation. She did not recall any positions allocated from the Enterprise Fund at the time. Councilmember Aldama would like to see a report reflecting the positions, if there were any, still allocated to the Enterprise Fund. He also asked what the stipulation was if FTEs were charged to an Enterprise Fund, such as would the employee only be able to work within that department. Ms. Rios said the employee would not be required to only work for that Enterprise Fund. She said the best method was to have the FTE be part of the indirect service charge. Councilmember Clark asked if anything could be done to minimize the damage to containers City Council Meeting Minutes-April 24,2018 Page 5 of 7 done by the arms on the trucks. Ms. Woytenko said it depended on the amount of pressure applied to grab a container. She said a proactive monthly assessment had been put in place to alleviate the issue and not break containers. Vice Mayor Tolmachoff asked if there were other items included in the budget request for residential loose trash collection. Ms. Woytenko explained the number was a total request and included other necessities as well as salaries. Vice Mayor Tolmachoff asked if the approved fleet rate increase included the charge to fit the oncoming solid waste trucks. Ms. Woytenko said the charges were included in the increase but they were now requesting approval to spend the funds on the new vehicles. Councilmember Aldama asked if the 8-year vehicle lifecycle was a manufacturer time line or set by the department. Ms. Woytenko said the manufacturer had a 7-year cycle but through analyzing costs, it was determined the cycle could be extended by one year without any additional costs. Councilmember Aldama asked what happened to the vehicles when the lifecycle was completed. Ms. Woytenko said the vehicle would be disposed of, either through an auction or some other method. Mayor Weiers asked if a "number of stops" comparison had been done with other cities of similar size. Ms. Woytenko said the City had benchmarked against other Valley cities. The City's refuse routes were slightly higher, while the recycle routes aligned with other cities. Mayor Weiers said by having its own landfill, the City used less miles, which offered,more savings. Ms. Woytenko said that was correct. Councilmember Aldama thanked the administration for restoring the 2.5% salary increase for employees. ADJOURNMENT Mayor Weiers adjourned the meeting at 11:33 a.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 24th day of April, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 21st day of May, 2018. City Council Meeting Minutes-April 24,2018 Page 6 of 7 r Bower, MMC, City Clerk City Council Meeting Minutes-April 24,2018 Page 7 of 7