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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 2/27/2018 (5) City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 - s f GLENEr Meeting Minutes Tuesday, February 27, 2018 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember lan Hugh Councilmember Ray Malnar Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar ' Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duensing, Assistant City Manager Jack Friedline, Assistant City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Sheryl Rabin, Deputy City Clerk POSTING OF COLORS PLEDGE OF ALLEGIANCE PRAYER/INVOCATION The invocation was delivered by Pastor David Kirsten of the Harvest Church. CITIZEN COMMENTS None APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE FEBRUARY 13, 2018 VOTING MEETING A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Joyce Clark to approve the minutes of the February 13, 2018 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed BOARDS, COMMISSIONS AND OTHER BODIES City Council Meeting Minutes-February 27,2018 Page 2 of 10 2. RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS Mayor Weiers said boards and commissions were comprised of volunteers from the City who served on the citizen committees and provided recommendations to Council. He said Council appreciated the service members provided and the time given to help the City of Glendale. Mayor Weiers recognized the following outgoing members: Jeff McAffee, Citizens Transportation Oversight Commission Paul Dagostino, Aviation Advisory Commission Marc Eaton, Judicial Selection Advisory Board Michele Tennyson, Judicial Selection Advisory Board Ron Cantrell, Municipal Property Corporation Mr. McAffee was in attendance and Mayor Weiers presented him with a plaque of appreciation. Mayor Weiers said he was exercising the Chair's prerogative to recognize other special people who were in attendance. He said there were quite a few members of the Mayor's Youth Advisory Commission (MYAC) in attendance. The MYAC members were students who either lived or attended school in Glendale. The students had spent the school year volunteering in the community on many projects that were important to the City. Mayor Weiers said the students had worked the Cerreta's booth at the annual chocolate festival, assisted with Movies by Moonlight events, participated in the fruit gleaning at Sahuaro Ranch Park, assisted at Council District Meetings and many other events. Mayor Weiers attended a U.S.Army educational trip in San Antonio on January 6th and was so proud to learn that there were three Glendale students performing in the band at the Army All-American Bowl game. The U.S. Army All-American Bowl brought together 90 of the nation's top high school football players in an East-versus-West format. In addition to the game, there was the U.S.Army All-American Marching Band. It was made up of the nation's top 125 high school marching musicians who performed during halftime. Mayor Weiers recognized the three Glendale band students along with their parents: Jaydah Cox, Color Guard member at Mountain Ridge High School Max Stauffer, drummer at Mountain Ridge High School Tanner Bayles, alto sax at Deer Valley High School Mayor Weiers said the students were well-accomplished and had performed in many competitions in Arizona and outside of the state. He thanked all of the parents present and said the young adults they were raising were certainly making a positive difference here in the City. 3. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented By: Councilmember Ray Malnar A motion was made by Councilmember Ray Malnar, seconded by Councilmember lan Hugh to appoint: Larry Rovey as Chair of the Aviation Advisory Commission for a term expiring January 31, 2019 Leonard Escudero as Vice Chair of the Aviation Advisory Commission for a term expiring January 31, 2019 Barbara Rose to the Citizens Transportation Oversight Commission for a term expiring January 31, 2020 Christopher Sund to the Citizens Transportation Oversight Commission for a term expiring City Council Meeting Minutes-February 27,2018 Page 3 of 10 January 31, 2019 James Kieffer to the Community Development Advisory Committee for a term expiring January 31, 2019. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed Mayor Weiers administered the oath to all new board and commission members. CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. 4. RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, RIDER RELIEF RESOURCES F/K/A RESISTOL RELIEF RESOURCES, INC. 5. RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, ST JOSEPH ASSEMBLY 2126 KNIGHTS OF COLUMBUS 6. RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, ARIZONA CRAFT BREWERS GUILD, INC 7. RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, ARIZONA CARIBBEAN CULTURAL ASSOCIATION 8. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-23072, PICAZZO'S HEALTHY ITALIAN KITCHEN 9. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-23435, PARAISO DE SINALOA SEAFOOD 10. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH TSG CONSTRUCTORS, L.L.C., FOR THE EQUIPMENT MANAGEMENT BUILDING RE-ROOFING AND EVAPORATIVE COOLERS REPLACEMENT PROJECT 11. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PHOENIX PUMPS, INC. FOR SUBMERSIBLE PUMP—MOTOR UNITS REPAIRS AND REPLACEMENTS 12. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH ASSI SECURITY OF ARIZONA FOR ACCESS CONTROL AND SECURITY EQUIPMENT 13. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH H&E EQUIPMENT SERVICES, INC., FOR MAINTENANCE AND REPAIR SERVICES ON FIRE APPARATUS AND HEAVY VEHICLES City Council Meeting Minutes-February 27,2018 Page 4 of 10 14. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH DYKMAN ELECTRICAL, INC. FOR VARIABLE FREQUENCY DRIVES, PARTS, ACCESSORIES AND SERVICE 15. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH FACILITY MANAGEMENT GROUP LLC FOR PROFESSIONAL CONSULTING SERVICES 16. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE LANDFILL GAS RIGHTS AND LEASE AGREEMENT WITH TETRA TECH BAS, INC. 17. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE LANDSCAPE MAINTENANCE AGREEMENT WITH SOMERSET LANDSCAPE MAINTENANCE, INC., FOR ADDITIONAL LANDSCAPE SERVICES FOR WESTGATE PARKING LOT Y TURF AREA, AND A CONTRACT MARKET ADJUSTMENT 18. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH GUIDESOFT INC. DOING BUSINESS AS KNOWLEDGE SERVICES FOR TEMPORARY AND PROFESSIONAL STAFFING SERVICES 19. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC., FOR WASTE ACTIVATED SLUDGE PIPELINE CONDITION ASSESSMENT AND RECOMMENDATIONS FOR IMPROVEMENT 20. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH PCL CONSTRUCTION, INC. FOR PRE-CONSTRUCTION SERVICES FOR PROCESS AND BOOSTER PUMP STATION IMPROVEMENTS AT THE CHOLLA WATER TREATMENT PLANT 21. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH ALR CONSTRUCTION INC., AND APPROVAL OF A BUDGET APPROPRIATION TRANSFER FOR THE CONSTRUCTION OF THE 83RD AVENUE HALF STREET IMPROVEMENTS AT HEROES REGIONAL PARK 22. AUTHORIZATION TO ENTER INTO A CONSTRUCTION SERVICES CONTRACT WITH SALT RIVER PROJECT AGRICULTURAL AND POWER DISTRICT (SRP) FOR THE PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS PROJECT 23. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE WITH B & F CONTRACTING, INC. FOR THE 83RD AND GEORGIA AVENUES DRAINAGE PROJECT 24. AUTHORIZATION TO ENTER INTO AMENDMENT TO THE LINKING AGREEMENT WITH ACHEN-GARDNER CONSTRUCTION, L.L.C., FOR THE REPAIR OF A 15-INCH STORM DRAIN 25. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HDR ENGINEERING, INC., FOR THE 2018 GLENDALE TRANSPORTATION PLAN - FINAL TASKS 26. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR POST DESIGN SERVICES OF THE INTELLIGENT TRANSPORTATION SYSTEM ENHANCEMENT PROJECT ALONG 51ST, OLIVE AND NORTHERN AVENUES CONSENT RESOLUTIONS City Council Meeting Minutes-February 27,2018 Page 5 of 10 27. RESOLUTION NO. R18-18 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE GLENDALE POLICE DEPARTMENT AND THE UNITED STATES MARSHALS SERVICE FOR THE VIOLENT OFFENDER TASK FORCE AS PART OF JOINT LAW ENFORCEMENT OPERATIONS. 28. RESOLUTION NO. R18-19 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 2 (18-006753-I)TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE NEW RIVER NORTH SHARED USE PATHWAY PROJECT. 29. RESOLUTION NO. R18-20 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 2 (18-00067424)TO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE EMERGENCY VEHICLE PREEMPTION PROJECT IN THE CITY OF GLENDALE. 30. RESOLUTION NO. R18-21 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A LAND USE LICENSE WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR LAND LOCATED ON 93rd AVENUE ALIGNMENT AND GRAND CANAL, GLENDALE ARIZONA. 31. RESOLUTION NO. R18-22 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY FLOOD DISTRICT FOR THE 83RD AVENUE/GEORGIA AVENUE DRAINAGE IMPROVEMENT PROJECT. Mr. Bailey said Consent Agenda item 22 had been noticed as a single contract with Salt River Project (SRP). However, SRP was requesting that the contract be bifurcated due to SRP's different operating departments. He wanted to make sure Council understood that the City would do exactly as it said it would in the one contract but was bifurcating it into two separate contracts which would also save the City money. A motion was made by Councilmember Joyce'Clark, seconded by Councilmember Jamie Aldama to approve Consent Agenda items 4 through 26 and Consent Resolutions, items 27 through 31. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark City Council Meeting Minutes-February 27,2018 Page 6 of 10 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed BIDS AND CONTRACTS 32. AWARD OF IFB 18-31 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DANA KEPNER COMPANY, INC. FOR WATER METER VALVE BOXES, FRAMES AND LIDS Presented By: Craig Johnson, P.E., Director, Water Services Ms. Bower read the item by title. Mr. Johnson said the item was a request for Council to authorize the city manager to enter into an agreement with Dana Kepner Company, Inc., for water meter valve boxes, frames and lids and approve the expenditure of funds for the initial one-year term and authorize the city manager, at his discretion, to extend the agreement for another additional four one-year terms, not to exceed $80,000 over the entire term of the contract. Councilmember Clark said in keeping with her belief that five-year contracts were inappropriate, she would be voting no on the item. A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to approve agenda item 32. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed LAND DEVELOPMENT ACTIONS 33. APPROVAL OF FINAL PLAT APPLICATION FP18-01 —SARIVAL FARMS Presented By: Jim Cronk, Interim Planning Director Ms. Bower read the item by title. Mr. Cronk said the request was to approve the final plat application for Sarival Farms, located at West Brown Street, south of the former horse track on Peoria Avenue and just to the east of 51st Street. Mr. Cronk said the subdivision layout had 86 lots and the street to the south boundary of the subdivision would be Brown Street and just to the east of the subdivision would be 49th Avenue. All of the property to the west, south and east was zoned R-16 and the remaining northern portion of the former horse track was zoned C-2 and would be developed with the existing zoning. Mr. Cronk said the proposed development would consist of 86 single-family residential lots with a City Council Meeting Minutes-February 27,2018 Page 7 of 10 density of 4.7 dwelling units per acre (DU/AC). The average lot size was 6,000 square feet and lot sizes varied from 6,000 to 8,000 square feet. There were various landscape tracts, open space and storm water retention areas provided throughout the project totaling 1.56 acres. Mr. Cronk said the final plat was consistent with the General Plan and existing zoning and would allow a new infill subdivision at the location. Approval of the request would allow future residential opportunities in an established part of the City with nearby infrastructure and amenities. He said staff recommended approval. A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Lauren Tolmachoff to approve final plat application FP18-01 -Sarival Farms. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed ORDINANCES 34. ORDINANCE NO. 018-15 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND FILE AN AIRPORT LAND LEASE AGREEMENT WITH SKYQUEST AVIATION, LLC FOR CERTAIN PROPERTY AT THE GLENDALE MUNICIPAL AIRPORT. Presented By: Trevor Ebersole, Director, Transportation Ms. Bower read the ordinance by title. Mr. Ebersole requested Council to waive reading beyond the title and adopt the ordinance authorizing the city manager to enter into a land lease agreement with Skyquest Aviation, LLC for Hanger No. 10. He said eight south box hangers were constructed as part of a December 1, 1977 development agreement and 40-year land lease with Corporate Holdings, Inc. at the Glendale Municipal Airport. Corporate Holdings had two shareholders, Tim Brown and the Chin Yi Tu Family Living Trust. On March 15, 2005, Mr. Brown sent a letter advising the City that he had resigned as president of Corporate Holdings and all contact with Corporate Holdings should be directed to the Vice President of Corporate Holdings, Mr. Chin Tu. Mr. Ebersole said Mr. Tu assumed managerial control over the property. In April of 2006, the City discovered that Corporate Holdings was placed in receivership for the distribution of corporate assets. As part of the corporate dissolution, Corporate Holdings transferred its interest in four aircraft hangers to Mr. Chin Tu, the last remaining shareholder of Corporate Holdings. The last lease with Corporate Holdings was terminated on April 4, 2006, by letter from the city attorney. Mr. Ebersole said in a separate agreement in 2006, Mr. Chin Tu was given a new 40-year lease for the four aircraft hangers. In 1997, Sky Quest purchased one of the eight hangers and had since occupied it for aircraft and commercial aircraft maintenance. Skyquest, along with three of the other south box hanger tenants, retained hanger occupancy rights under the 1997 lease with the initial rent rate to the City established at$250 per month per hanger. City Council Meeting Minutes-February 27,2018 Page 8 of 10 Mr. Ebersole said the Transportation Department and City Attorney staff had evaluated the issue and concluded the lease terms should be the same for all the original south hanger occupants. It would be consistent with Federal Aviation Administration policy and City best practices to create a new lease for Skyquest that would extend the term to 2046, matching the original owners new 2006 lease. Mr. Ebersole said the Aviation Advisory Commission had approved the lease and the current annual rent was $3,554.88. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Lauren Tolmachoff to approve Ordinance No. 018-15. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Ian Hugh to hold a Special Budget Workshop on Tuesday, March 6, 2018, at 9:00 a.m. in the City Council Chambers; vacate the City Council Voting Meeting scheduled for Tuesday, March 13, 2018, at 5:30 p.m. due to the National League of Cities Congressional City Conference; hold a Special Budget Workshop on Tuesday, March 20, 2018, at 9:00 a.m. in the City Council Chambers; hold a Special City Council Workshop on Monday, March 26, 2018, at 10:00 a.m. at the Civic Center Annex, 5750 West Glenn Drive, Glendale; and hold the next regularly scheduled City Council Workshop on Tuesday, March 27, 2018, at 12:30 p.m. in the City Council Chambers to be followed by an Executive Session pursuant to ARS 38-431.03. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar _ Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama was working again with Nancy Perry Productions for a second car show and ride in downtown Glendale, to be held in April, with the date to be determined and announced soon. Councilmember Clark said Glendale residents were eligible for a Glendale Resident Pass to Spring Training games at Camelback Ranch. The cost of the pass was only$5.00 and there was information on the City's website on how to obtain the pass. City Council Meeting Minutes-February 27,2018 Page 9 of 10 Vice Mayor Tolmachoff thanked everyone for their service on the City's boards and commissions and thanked all of the MYAC members. The MYAC kids had helped her on a number of occasions and working with the kids gave her confidence in the future. She could not wait to see what the kids did in their lives. It was really awesome to see how engaged they all were and how fun it was being around them. Mayor Weiers said there were four MYAC students who were involved for all four years of high school and asked them to stand up and be recognized. He said they had joined MYAC as freshmen and were now seniors. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:07 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 27th day of February, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 27th day of March, 2018. I 1 J . Bower, MMC, City Clerk • City Council Meeting Minutes-February 27,2018 Page 10 of 10