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HomeMy WebLinkAboutMinutes - Minutes - Community Development Advisory Commission - Meeting Date: 5/19/2011 (3) CITY OF GLENDALE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE GLENDALE CITY HALL—ROOM B-3 5850 W. GLENDALE AVENUE MINUTES Thursday,May 19,2011 6:30 p.m. MEMBERS PRESENT: Karen Mankoski, Vice-Chair Shirley Wong Sharon Wixon Pattie Johnston Yolanda Hernandez Randy Miller Glenn O'Bannon Gina Schmitz MEMBERS ABSENT: Chris Flippen, Chair Madelin Page STAFF PRESENT: Cathy Gorham, Deputy City Manager Rebecca Daniel, CAP Administrator Mona Francis-Spellman, Revitalization Supervisor (Th Erin O'Neil, Senior Management Assistant Jana Kelly, Housing Supervisor I. Call to Order and Introductions Vice Chair Mankoski called the meeting to order at 6:36 p.m. II. Roll Call Vice Chair Mankoski took roll call and welcomed all members to the meeting. III. Approval of Meeting Minutes—April 4, 2011 Committee-member Miller motioned to approve the April 4, 2011 meeting minutes as written. Committee-member Wixon made the second. The motion passed 7 — 0. [Committee-member O'Bannon was not in attendance yet.] IV. Business from the Floor None. w Minutes of the Community Development Advisory Committee May 19,2011 Page 2 V. Amendments to the Agency Plan for Fiscal Year (FY) 2011-12 Ms. O'Neil presented the amendments to the Community Housing Department's Agency Plan for FY 2011-12 in accordance with the U.S. Department of Housing and Urban Development (HUD)regulations. Ms. O'Neil explained that the Agency Plan was submitted to HUD on April 15th, 2011. On April 27, 2011, staff was notified by HUD of the need for additional documentation before it would be approved. This documentation required that the plan be amended and taken to public hearing prior to HUD approval. Ms. O'Neil noted that the additional documentation included amendments to the following: 1. PHA 5-Year and Annual Plan, form HUD 50075 2. Public Housing Admissions and Continued Occupancy Policy (ACOP) 3. Section 8 Administrative Plan 4. Violence Against Women Act Addendum to the Fiscal Year 2011 PHA Plan, also known as VAWA Ms. O'Neil called attention to the Fiscal Year Audit Results, which is listed in the PHA 5-Year and Annual Plan, form HUD 50075 in Section 6.0. Also, a copy of the audit letter with the results was presented. There were no findings. Staff received the results of the audit on April 18, 2011, after the due date for the agency plan. Staff also included the associated pages of the city single audit for fiscal year ending June 2010, as that is the audit that was reviewed by HUD. Ms. O'Neil reported that the outside auditor had no findings and HUD concurred with regard to the program. Ms. O'Neil discussed the Financial Resources for the coming fiscal year. This item is also listed in the PHA 5-Year and Annual Plan, form HUD 50075 in Section 6.0. Ms. O'Neil explained that this statement of financial resources includes anticipated resources such as the agency's operating, capital and other federal resources as well as tenant rents and other income that may be available to support the agency's programs. This also includes any planned or known uses for the resources. Ms. O'Neil presented the final item, which was a Clarification on the use of Supporting Documentation in Regards to a Claim of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, and the use of the term, "Sexual Assault." This item was in all of the documents provided in the PHA 5-Year and Annual Plan, form HUD 50075 Section 6.0, the ACOP Section 21.3, the Admin Plan Section 16.3, and the VAWA Plan. The Plan was amended to specify the language in these documents to add the term, "sexual assault" to those who qualify for protections under VAWA. Ms. O'Neil explained that prior to this federal update, HUD required the use of their form 50066, which is simply a form to make a claim for protections under VAWA. HUD now allows the housing authority to accept other forms of documentation such as a federal, state, tribal, territorial, or local police report or Minutes of the Community Development Advisory Committee May 19,2011 Page 3 court record, or, documentation signed by an employee, agent, or volunteer of a victim service provider, an attorney or medical professional, from whom the victim has sought assistance as a victim. The victim may still use the HUD form, but the CHD will require supporting documentation. These amendments are in compliance with federal regulations regarding victim protections under VAWA. Vice Chair Mankoski opened the Public Hearing portion of the meeting. No comments were made. Vice Chair Mankoski closed the Public Hearing portion of the meeting. [Committee-member O'Bannon entered the meeting.] Committee-member Miller motioned to approve the Community Housing Division's Agency Plan for FY 2011-12 as amended. Committee-member Johnston made the second. The motion passed 8—0. VI. Community Action Program (CAP)Annual Action Plan and Needs Assessment Ms. Daniel reminded the Committee that CAP has been providing direct services to low- and moderate-income Glendale residents for 29 years. Services include % energy assistance payments, minor home repairs and crisis assistance for families which includes homeless assistance and temporary rent/mortgage subsidies. Ms. Daniel explained that on July 1, 2010, the Arizona Department of Economic Security (DES) designated Glendale's CAP as an official state Community Action Agency eligible to receive funds directly from the state with the signing of a new five-year intergovernmental agreement with DES. Prior to this, the City of Glendale CAP was operated via intergovernmental agreement with Maricopa County Human Services. Ms. Daniel added that as part of the terms of being a state designated Community Action Agency, Glendale's CAP must submit the CAP FY 2011-12 Annual Action Plan and Needs Assessment to the Arizona DES by June 30, 2011. Ms. Daniel presented the Community Action Plan, which included the following highlights: • Statement of Community Services Block Grant(CSBG) Assurances o Programmatic Assurances • The CAA assures that funds made available through the CSBG will be used to support activities that are designed to assist low- income families and individuals, including homeless families and individuals, migrant or seasonal farm workers and elderly low- income individuals and families • To remove obstacles and solve problems that block the achievement of self-sufficiency • To secure and retain meaningful employment , Minutes of the Community Development Advisory Committee May 19,2011 • Page 4 • To attain an adequate education with particular attention toward improving literacy skills of the low-income families in communities involved, which may include carrying out family literacy initiatives • To make better use of available income • To obtain and maintain adequate housing and a suitable living environment • To obtain emergency assistance through loans, grants, or other means to meet immediate and urgent family and individual needs • To achieve greater participation in the affairs of the communities involved, including the development of public and private grassroots partnerships with local law enforcement agencies, local housing authorities, private foundations and other public and private partners • To address the needs of youth in low-income communities through the youth development programs that support the primary role of the family, give priority to the prevention of youth problems and crime, and promote increased community coordination and collaboration in meeting the needs of youth, and support development and expansion of innovative community-based youth development programs that have demonstrated success in preventing or reducing youth crime .• To make more effective use of, and to coordinate with, other programs related to the purposes of CSBG (including state welfare reform efforts) • The CAA assures that the agency will provide, on an emergency basis, for the provision of such supplies and services, nutritious foods, and related services as may be necessary to counteract conditions of starvation and malnutrition among low-income individuals • The CAA assures that the agency will coordinate and establish linkages between governmental and other social service programs to assure the effective delivery of such services to low-income individuals and to avoid duplication of such services, and a description of how the CAA will coordinate the provision of employment and training activities, as defined in section 101 of such Act, in the communities with entities providing activities through local workforce investment systems under the Workforce Investment Act of 1998 • The CAA assures that the agency will, to the maximum extent possible, coordinate programs and form partnerships with other organizations serving low-income residents of communities and ) members of the groups served by the state, including religious organizations, charitable groups and community organizations Minutes of the Community Development Advisory Committee May 19,2011 Page 5 • The CAA assures that the agency will establish procedures under which a low-income individual, community organization, or religious organization or representative of low-income individuals that considers its organization, or low-income individuals to be inadequately represented on the board of the CAA to petition for adequate representation • The CAA assures that this Community Action Plan includes a community needs assessment for the community served, which may be coordinated with community needs assessments conducted for other programs • The CAA assures that the agency will administer the community services block grant program through a tripartite board that fully participates in the development, planning, implementation, and evaluation of the program to serve low-income communities o Administrative Assurances • Details presented in the document Ms. Daniel noted that the document also included the Narrative Plan to Implement the Assurances, which included the following sections: • The Administrative Structure • The Program Overview - • Service Delivery System • Linkages • Coordination of Funds • Innovative Community and Neighborhood Based Initiatives • Child Support Referrals Ms. Daniel also discussed the Results Oriented Management and Accountability (ROMA) Performance Measurements. Ms. Daniel provided the detailed measurements for the following high-level goals: 1. Low-income people become more self-sufficient 2. The conditions in which low-income peoples' lives are improved 3. Low-income people own a stake in their community 4. Partnerships among supporters and providers of services to low-income people are achieved 5. Agencies increase their capacity to achieve results 6. Low-income people, especially vulnerable populations, achieve their potential by strengthening family and/or other supportive environments Ms. Daniel distributed the results of the recent Community Needs Assessment. Committee-member Miller inquired about how these programs are advertised to the intended population. Committee-member Miller added that he had no knowledge of this type of assistance until serving on the Committee. Ms. Daniel explained that there are flyers and brochures available at the libraries, churches, fire and police department and social services agencies and also a great amount of advertisement is word of mouth. Minutes of the Community Development Advisory Committee May 19,2011 Page 6 Vice Chair Mankoski noted that the agency cannot afford to spend a great deal on advertisement because those funds could be best used directly helping the needy. Ms. Daniel added that many people know of the programs because there are long lines of people waiting for assistance at the CAP office and calling for appointments. Ms. Daniel added that there are definitely more requests than available funding for assistance. Committee-member Miller commented on the increase of people seeking assistance that never had to before. Ms. Daniel agreed and stated that in the past three years,this population of the newly needy has been rapidly increasing. Vice Chair Mankoski opened the Public Hearing portion of the meeting. No comments were made. Vice Chair Mankoski closed the Public Hearing portion of the meeting. Committee-member Miller motioned to approve the Community Action Program's FY 2011-12 Annual Action Plan and Needs Assessment as presented. Committee-member Schmitz made the second. The motion passed 8—0. VII. Staff Report Ms. Gorham provided an update on the following items of note: • Annual Allocation for FY 2011-12: The federal government has released its estimated allocation amounts to be used for CDBG and ESG planning. The CDBG funds were preliminarily cut by 16.89% and a pro-rata deduction was applied and presented to the Committee for the FY 2011-12 allocations. However, the ESG program preliminarily received increased funding from the federal government. The Committee will be kept up-to- date on the finalized figures. • There is a new appointee to the CDAC and Council will formalize the appointment of Mr. John Torres very soon. • Due to the recently approved 2011 federal budget, the Public Housing Operating Fund will be reduced to 95.7% of calendar year 2010 budget. The Public Housing Capital Fund has been cut by 20%but not for the current year. The Section 8 Administrative Fee funding for the balance of 2011 is expected to be cut by 8%. However, Congress increased the funding for monthly rental assistance payments by 2.23%. This means that there will be more voucher assistance available but there will be less staff to handle the vouchers and case management. Vice Chair Mankoski requested an updated Committee roster. Staff will provide one to the Committee members. Minutes of the Community Development Advisory Committee May 19,2011 Page 7 VIII. Committee Comments and Suggestions Committee-member Schmitz commented on an influx of refugees into the Smith School and noted that there have been 100 new refugees from the African nations enrolled at the school this year alone. Committee-member Schmitz stated that this has put a strain on the enrollment levels of the school and added that the culture shock for the children and families places an added dimension to the situation. Ms. Gorham suggested the Committee-members take a tour of the St. Mary's Food Bank located on Thomas Road. Vice Chair Mankoski suggested that a tour be done during the week at this or other agencies so that the Committee-members can see the inner workings during peak times. Vice Chair Mankoski also suggested a tour of CASS or the CAP office. Committee-member Schmitz suggested attendance at the Back-to-School Backpack Drive and will send the date to Ms. Gorham. Ms. Gorham will send options and dates to the Committee- members via email. IX. Motion to Vacate Meetings on June 16 and July 21, 2011 Committee-member Miller motioned to vacate the June 16 and July 21, 2011 Community Development Advisory Committee meetings. Committee- member Johnston made the second. The motion passed 8—0. X. Adjournment Committee-member Johnston motioned to adjourn the meeting at 7:45 p.m. Committee-member Miller made the second. The motion passed 8—0. Respectfully submitted, Recording Secretary Denise Kazmierczak