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HomeMy WebLinkAboutAgendas - City Council - Meeting Date: 2/13/2018 (4)         City of Glendale Voting Meeting Agenda City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Ian Hugh Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, February 13, 2018 5:00 PM  Council Chambers    Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).        CALL TO ORDER   ROLL CALL   POSTING OF COLORS   PLEDGE OF ALLEGIANCE   PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.   CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less.   APPROVAL OF THE MINUTES   1.APPROVAL OF THE MINUTES OF THE JANUARY 23, 2018 VOTING MEETING   Attachments Draft Minutes - 1/23/18 Voting Meeting   BOARDS, COMMISSIONS AND OTHER BODIES   PROCLAMATIONS AND AWARDS   CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately.   2.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-23289, TOPGOLF GLENDALE Presented By: Vicki Rios, Director, Budget and Finance   Attachments TopGolfMap TopGolf Calls for Service   3.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-23299, VS BEER & WINE Presented By: Vicki Rios, Director, Budget and Finance   Attachments VS Map VS Calls for Service   4.POSITION RECLASSIFICATIONS Presented By:  Jim Brown, Human Resources & Risk Management Director   Attachments Reclassifications Report YTD Reclassifications Cost   5.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BANNER OCCUPATIONAL HEALTH - ARIZONA, LLC. AND RATIFICATION OF EXPENDITURES Presented by: Jim Brown, Director, Human Resources and Risk Management   Attachments Banner Special Services Agreement Attachment A Banner Agreement   6.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH JAMES, COOKE AND HOBSON, INC. AND APPROVE THE EXPENDITURE OF FUNDS FOR WATER AND WASTEWATER EQUIPMENT REPAIR AND MAINTENANCE Presented By:  Craig Johnson, P.E., Director, Water Services   Attachments JCH Linking Agreement   7.AUTHORIZATION FOR AN AMENDMENT TO THE EXISTING AGREEMENT FOR PARKS AND FACILITY LANDSCAPE MAINTENANCE WITH SOMERSET LANDSCAPE, LLC, FOR THE TRIMMING OF EXISTING OLEANDER BUSHES AT THE PASEO SPORTS COMPLEX Presented by: Jim Burke, Interim Director, Public Facilities, Recreation and Special Events     Attachments Somerset Amendment   8.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH COMBS CONSTRUCTION COMPANY, INC. AND APPROVAL OF A BUDGET TRANSFER FOR THE 71ST AVENUE PAVING AND WATERLINE REPLACEMENT PROJECTS Presented By: David D. Beard, P.E., City Engineer   Attachments Combs Agreement   9.AUTHORIZATION TO ENTER INTO A CONSTRUCTION SERVICES CONTRACT WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR THE 95TH AVENUE EXTENSION PROJECT Presented By: David D. Beard, P.E., City Engineer   Attachments SRP Agr-95th Ave   10.AUTHORIZATION TO ENTER INTO DESIGN SERVICES AND CONSTRUCTION SERVICES CONTRACTS WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR THE PS PARKING LOT Presented By; David D. Beard, P.E., City Engineer   Attachments SRP Design-PS Parking SRP Construction-PS Parking   11.AUTHORIZATION TO APPROVE THE SOLE SOURCE PURCHASE OF ANNUAL 11.AUTHORIZATION TO APPROVE THE SOLE SOURCE PURCHASE OF ANNUAL MAINTENANCE SUPPORT FROM TCS AMERICA, INC., FOR THE TAX MANTRA SYSTEM Presented by: Vicki Rios, Director, Budget and Finance   Attachments Contract_Change form   12.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH TISCHLER BISE, INC FOR CONSULTING SERVICES TO DEVELOP AN INFRASTRUCTURE IMPROVEMENT PLAN AND DEVELOPMENT IMPACT FEE SCHEDULES Presented by:  Vicki Rios, Director, Budget and Finance   Attachments Tischler Bise, Inc Contract   CONSENT RESOLUTIONS   13.RESOLUTION NO. R18-13   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A SUBGRANT AWARD AGREEMENT (NO. 2018-216) WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY; AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE GRANT PROGRAM AWARD IN THE APPROXIMATE AMOUNT OF $873,161; AND APPROVING MATCHING FUNDS IN THE AMOUNT OF $218,290 FOR THE GLENDALE POLICE DEPARTMENT’S CRIME VICTIM SERVICES PROJECT OVER A THREE-YEAR PERIOD.   Presented By:  Rick St. John, Chief of Police   Attachments R18-13 VOCA Grant 2018-216 Subgrant Agreement   14.RESOLUTION NO. R18-14   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A SUBGRANT AWARD AGREEMENT (NO. 2018-217) WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY; AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE GRANT PROGRAM AWARD IN THE APPROXIMATE AMOUNT OF $524,708; AND APPROVING MATCHING FUNDS IN THE AMOUNT OF $131,177 FOR THE GLENDALE POLICE DEPARTMENT’S VICTIM ASSISTANCE AFTER HOURS CRISIS INTERVENTION SERVICES PROJECT OVER A THREE-YEAR PERIOD.   Presented By:  Rick St. John, Police Chief     Attachments R18-14 VOCA Grant 2018-217 Subgrant Agreement   15.RESOLUTION NO. R18-15        A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS (MAG CONTRACT NO. 860, FY 2018 MAG UNIFIED PLANNING WORK PROGRAM) FOR DEVELOPMENT OF A PEDESTRIAN AND BICYCLE FACILITIES ACTIVE TRANSPORTATION PLAN IN THE CITY OF GLENDALE.   Presented By: Trevor Ebersole, Director, Transportation   Attachments R18-15 Agreement Letter   BIDS AND CONTRACTS   16.AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LIPPMAN RECUPERO, LLC FOR OUTSIDE LEGAL COUNSEL - ACCOUNT COLLECTION SERVICES Presented by: Vicki Rios, Director, Budget and Finance   Attachments Lippman contract_proposal   17.AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH GARY L BETHUNE & ASSOCIATES FOR OUTSIDE LEGAL COUNSEL - ACCOUNT COLLECTION SERVICES Presented by: Vicki Rios, Director, Budget and Finance   Attachments Bethune contract_proposal   18.AWARD OF RFP 18-17 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MP ENVIRONMENTAL SERVICES INC., FOR HYDRO CLEANING AND VACUUM (VACTOR) SERVICES Presented By:  Craig Johnson, P.E., Director, Water Services   Attachments RFP 18-17 MP Environmental Agreement RFP 18-17 Evaluation Summary   19.AWARD OF RFP 18-17 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH PIPELINE VIDEO INSPECTION, LLC D.B.A. AMERICAN INDUSTRIAL & MUNICIPAL SERVICES (AIMS), FOR HYDRO CLEANING AND VACUUM (VACTOR) SERVICES Presented By:  Craig Johnson, P.E., Director, Water Services   Attachments RFP 18-17 AIMS Agreement RFP 18-17 Evaluation Summary   20.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HAZEN & SAWYER FOR OWNER’S REPRESENTATIVE SERVICES FOR PYRAMID PEAK WATER TREATMENT PLANT IMPROVEMENTS AND EXPANSION Presented By:  Craig Johnson, P.E., Director, Water Services   Attachments Hazen and Sawyer Agreement   21.AWARD OF CONTRACT TO HEINFELD, MEECH & CO., P.C. FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM PERFORMANCE AUDIT Presented By:  Trevor Ebersole, Director, Transportation   Attachments Agreement Bid Tab   ORDINANCES   22.ORDINANCE NO. O18-10   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND FILE AN AIRPORT LAND LEASE AGREEMENT WITH JAMES W. ROWAN TRUST DATED OCTOBER 12, 1999 FOR CERTAIN PROPERTY AT THE GLENDALE MUNICIPAL AIRPORT. Presented By: Trevor Ebersole, Director, Transportation   Attachments O18-10 Agreement Map 1 Map 2   23.ORDINANCE NO. O18-11 23.ORDINANCE NO. O18-11   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND FILE AN AIRPORT LAND LEASE AGREEMENT WITH BIG SKY II, LLC FOR CERTAIN PROPERTY AT THE GLENDALE MUNICIPAL AIRPORT. Presented By: Trevor Ebersole, Director, Transportation   Attachments O18-11 Agreement Map 1 Map 2   24.ORDINANCE NO. O18-12   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND FILE AN AIRPORT LAND LEASE AGREEMENT WITH JOHN E. AND ALICE K. BRALY  FOR CERTAIN PROPERTY AT THE GLENDALE MUNICIPAL AIRPORT. Presented By: Trevor Ebersole, Director, Transportation   Attachments O18-12 Agreement Map 1 Map 2   25.ORDINANCE NO. O18-13   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR A RECLAIMED WATER LINE AND FIBER OPTIC LINE LOCATED AT COPPERWING IN THE 115TH AVENUE ALIGNMENT SOUTH OF GLENDALE AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented By: David D. Beard, P.E., City Engineer   Attachments O18-13   26.ORDINANCE NO. O18-14 26.ORDINANCE NO. O18-14   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF 48TH AVENUE RIGHT-OF-WAY SOUTH OF MYRTLE AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented By: David D. Beard, P.E., City Engineer   Attachments O18-14   RESOLUTIONS   27.RESOLUTION NO. R18-16   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A LAND USE LICENSE WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR LAND LOCATED ON BETHANY HOME ROAD. Presented By: David D. Beard, P.E., City Engineer   Attachments R18-16 SRP License   28.RESOLUTION NO. R18-17   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A PROPERTY LICENSE WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR LAND LOCATED ON 91st AVENUE AND MONTEBELLO AVENUE AND BETHANY HOME ROAD, WEST OF 91ST AVENUE, GLENDALE ARIZONA. Staff Contact: David D. Beard, P.E., City Engineer   Attachments R18-17 SRP License-Parking Lot   REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION   COUNCIL COMMENTS AND SUGGESTIONS   ADJOURNMENT       Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:    (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 2/7/18 at 9:00 a.m. by CV.