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HomeMy WebLinkAboutAgendas - City Council - Meeting Date: 5/22/2018 (3)         City of Glendale Amended on 5/21/18** Amended on 5/17/18* Voting Meeting Agenda City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Ian Hugh Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, May 22, 2018 5:30 PM  Council Chambers    Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).        CALL TO ORDER   ROLL CALL   POSTING OF COLORS   PLEDGE OF ALLEGIANCE   PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.   CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less.   APPROVAL OF THE MINUTES   1.APPROVAL OF THE MINUTES OF THE MAY 8, 2018 VOTING MEETING   Attachments Draft Minutes - 5 8 2018 Meeting   BOARDS, COMMISSIONS AND OTHER BODIES   2.APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented By:  Councilmember Ray Malnar   PROCLAMATIONS AND AWARDS   3.NATIONAL CPR AND AED AWARENESS WEEK PROCLAMATION Presented By: Terry Garrison, Fire Chief   CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately.   4.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-23800, DUBINA BREWING CO Presented By: Vicki Rios, Director, Budget and Finance   Attachments Dubina Map DubinaCallsforService   5.RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, ASSYRIAN CHURCH OF THE EAST - ST PETER AZ Presented By:  Vicki Rios, Director, Budget and Finance   Attachments Assyrian Church Application Assyrian Church Calls for Service   6.APPROVAL OF THE FISCAL YEAR 2018-2019 (FY18-19) GILA RIVER ARENA CAPITAL REPAIRS/REPLACEMENT PROGRAM, APPROVAL OF THE ARENA FIVE-YEAR CAPITAL PLAN, AND AUTHORIZATION FOR THE CITY MANAGER TO RELEASE FUNDS TO AEG MANAGEMENT GLENDALE, LLC. Presented By: Vicki Rios, Director, Budget and Finance   Attachments Exhibit A CIP 18-19 Exhibit B CIP 18-22   7.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO LINKING AGREEMENT C17-0442 WITH PRAGMATICA, LLC FOR THE GLENDALE POLICE DEPARTMENT eWARRANTS APPLICATIONS PROJECT Presented By:  Rick St. John, Police Chief   Attachments Amendment No. 1 to Linking Agreement C17-0442   8.AUTHORIZATION TO ENTER INTO A COMMUNICATIONS FACILITIES LICENSE AGREEMENT WITH COX COMMUNICATIONS ARIZONA, LLC, FOR THE INSTALLATION OF FACILITIES AT 5807 WEST UNION HILLS DRIVE  Presented by:  David D. Beard, P.E., City Engineer   Attachments COX License- Signed Copy Exhibit A- Easement area   9.AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH DICK & FRITSCHE DESIGN GROUP, INC., FOR DESIGN WORK AT THE SAHUARO RANCH HISTORIC AREA Presented By: Jim Burke, Director, Public Facilities, Recreation and Special Events   Attachments Signed Agreement   10.AUTHORIZATION TO RATIFY THE EXPENDITURE OF FUNDS WITH UNDERWOOD BROS., INC, DOING BUSINESS AS AAA LANDSCAPE, FOR IRRIGATION SERVICES Presented By: Jim Burke, Director, Public Facilities, Recreation and Special Events   Attachments AAA Landscape Invoices   11.AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT CONTRACT WITH SOMERSET LANDSCAPE, LLC, FOR ALL PARKS AND FACILITIES LANDSCAPE SERVICES Presented By:  Jim Burke, Director, Public Facilities, Recreation and Special Events   Attachments Signed Somerset Agreement Signed Special Procurement    12.REQUEST TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN 12.REQUEST TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GOLF MAINTENANCE SOLUTIONS 5W, L.L.C. (GMS) FOR THE MANAGEMENT & OPERATIONS OF GLEN LAKES GOLF COURSE LOCATED AT 5450 WEST NORTHERN AVENUE IN GLENDALE, ARIZONA THROUGH JUNE 30, 2018; AND TO AUTHORIZE A GENERAL FUND CONTINGENCY TRANSFER OF $90,980 AND TO RATIFY EXPENDITURES IN THE AMOUNT OF $28,000. Presented By:  Jim Burke, Director, Public Facilities, Recreation and Special Events   Attachments Signed FY18 Agreement   13.AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH PENDERGAST ELEMENTARY SCHOOL DISTRICT NO. 92 FOR A JOINT USE PARK SITE Presented By:  Jim Burke, Director, Public Facilities, Recreation and Special Events   Attachments Desert Mirage Signed IGA   14.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH TITAN MACHINERY, INC., FOR THE PURCHASE OF THREE TRACTORS AND AUTHORIZATION FOR A BUDGET CONTINGENCY TRANSFER  Presented By:  Michelle Woytenko , Director, Field Operations    Attachments Titan Agreement   15.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH AFFORDABLE COMFORT, LLC, FOR THE REPLACEMENT OF 25 HVAC SYSTEMS LOCATED IN THE GLENDALE HOMES AND LAMAR HOMES PUBLIC HOUSING COMMUNITIES. Presented by: Stephanie Small, Director, Community Services   Attachments Affordable Comfort LLC Construction Agreement Bid Results Resolution R17-65 FY17-18 Plan CDBG HVAC Reference   CONSENT RESOLUTIONS   16.RESOLUTION NO. R18-48 16.RESOLUTION NO. R18-48   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES AND THE GLENDALE POLICE DEPARTMENT FOR PARTNERSHIP IN THE NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK SYSTEM. Presented By:  Rick St. John, Police Chief   Attachments R18-48 Agreement - ATF NIBIN MOU   17.RESOLUTION NO. R18-49   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE FEDERAL BUREAU OF INVESTIGATION AND THE GLENDALE POLICE DEPARTMENT FOR PARTICIPATION IN THE JOINT TERRORISM TASK FORCE. Presented By:  Rick St. John, Police Chief   Attachments R18-49 Agreement - MOU with FBI for JTTF Notice    18.RESOLUTION NO. R18-50   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO CHANGE ORDER NO. 5 (C-8976-5) TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE OPERATION OF FIXED ROUTE TRANSIT SERVICES IN THE CITY OF GLENDALE. Presented By:  Trevor Ebersole, Director, Transportation   Attachments R18-50 Agreement   19.RESOLUTION NO. R18-51   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (GRANT NO. AZ-2018-009-00 AND GRANT NO. AZ-2018-001-00) FOR ACCEPTANCE AND EXPENDITURE OF PASS-THROUGH GRANTS FUNDING FOR TRANSIT SERVICES. Presented By:  Trevor Ebersole, Director, Transportation   Attachments R18-51 Agreement   20.RESOLUTION NO. R18-52   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY (RPTA) FOR THE PROVISION OF PUBLIC TRANSPORTATION SERVICES. Presented By:  Trevor Ebersole, Director, Transportation   Attachments R18-52 Agreement   21.*RESOLUTION NO. R18-53   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE, MANAGEMENT & OPERATIONS AGREEMENT WITH ARIZONA GOLF VENTURES, L.L.C. *GOLF MAINTENANCE SOLUTIONS 5W, L.L.C. FOR THE MANAGEMENT AND OPERATION OF THE GLEN LAKES GOLF COURSE LOCATED AT 5450 WEST NORTHERN AVENUE IN GLENDALE, ARIZONA. Presented By:  Jim Burke, Director, Public Facilities, Recreation and Special Events   Attachments *R18-53 Amended Signed Full Year FY19 Agreement   BIDS AND CONTRACTS   22.AWARD OF RFP 18-27 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH HAMBICKI’S TRUCKS AND CONTAINER SALES, INC. FOR FRONT-LOAD AND ROLL-OFF BIN REPAIR AND PAINTING SERVICES Presented By:  Michele Woytenko, Director, Field Operations   Attachments Agreement Bid Tabulation   23.AWARD OF RFP 18-28 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT 23.AWARD OF RFP 18-28 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH IMPACT PLASTICS FOR FRONT-LOAD AND ROLL-OFF BIN PARTS Presented By:  Michele Woytenko, Director, Field Operations   Attachments RFP 18-28 Bid Tabulation   24.AWARD OF INVITATION FOR BID 18-35, AUTHORIZATION TO ENTER INTO AN  AGREEMENT WITH AMERIGAS PROPANE, LIMITED PARTNERSHIP , DOING BUSINESS AS ACORN PROPANE FOR PROPANE FUEL  Presented By:  Michelle Woytenko , Director, Field Operations    Attachments Acorn Agreement IFB 18-35 Bid Tab   25.AWARD OF RFP 18-38 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LUEBKIN & WALKER ENTERPRISES, INC. DBA SALT RIVER IRRIGATION FOR URBAN IRRIGATION SERVICES AND TO RATIFY EXPENDITURES Presented By:  Craig Johnson, P.E., Director, Water Services   Attachments RFP 18-38 SRI_Agreement Bid Tab   ORDINANCES   26.ORDINANCE NO. O18-32   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR DRIVEWAYS AND SIDEWALK LOCATED AT 16880 NORTH 59TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented By: David D. Beard, P.E., City Engineer   Attachments O18-32   27.ORDINANCE NO. O18-33   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR A WATER LINE LOCATED AT 16880 NORTH 59TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer   Attachments O18-33   28.ORDINANCE NO. O18-34   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ARIZONA, AUTHORIZING THE ABANDONMENT OF 106TH AVENUE RIGHT-OF-WAY NORTH OF GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE.  Presented by: David D. Beard, P.E., City Engineer   Attachments O18-34 Quit Claim Deed   29.ORDINANCE NO. O18-35        AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR A WATER LINE LOCATED AT 7845 NORTH GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer   Attachments O18-35   30.ORDINANCE NO. O18-36   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WARRANTY DEED FOR RIGHT OF WAY LOCATED AT 106TH AVENUE NORTH OF GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer   Attachments O18-36   31.ORDINANCE NO. O18-37 31.ORDINANCE NO. O18-37 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WARRANTY DEED FOR RIGHT OF WAY LOCATED AT 106TH AVENUE NORTH OF GLEN HARBOR BOULEVARD AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE.  Presented by: David D. Beard, P.E., City Engineer   Attachments O18-37   32.ORDINANCE NO. O18-38   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WARRANTY DEED FOR RIGHT OF WAY LOCATED AT 6409 WEST GLENDALE AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer   Attachments O18-38   33.ORDINANCE NO. O18-39   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED AT 95th AVENUE NORTH OF CAMELBACK ROAD TO NORTH OF MISSOURI AVENUE FOR THE 95th AVENUE EXTENSION PROJECT AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, City Engineer   Attachments O18-39   34.ORDINANCE NO. O18-40   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED IMMEDIATELY SOUTH OF BETHANY HOME ROAD ALONG THE 95th AVENUE ALIGNMENT CONSISTING OF APPROXIMATELY 0.012 ACRES OR 5,177 SQUARE FEET FOR THE 95th AVENUE EXTENSION PROJECT AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer   Attachments O18-40   35.**ORDINANCE NO. O18-41   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED BETWEEN BETHANY HOME ROAD AND MARSHALL AVENUE ALONG THE 95th AVENUE ALIGNMENT CONSISTING OF APPROXIMATELY 0.34 ACRES OR 16,894 SQUARE FEET FOR THE 95th AVENUE EXTENSION PROJECT AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer     Attachments O18-41   36.ORDINANCE NO. O18-42   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED AT BETHANY HOME ROAD WEST OF 91st AVENUE FOR THE PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS PROJECT AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, City Engineer   Attachments O18-42   37.ORDINANCE NO. O18-43   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2017-2018 BUDGET. Presented by:  Vicki Rios, Director, Budget and Finance   Attachments O18-43   RESOLUTIONS     38.RESOLUTION NO. R18-54   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING A TENTATIVE BUDGET OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2018-2019, SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE VARIOUS PURPOSES, ADOPTING THE CITY COUNCIL’S FINANCIAL POLICIES, AND GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR FIXING TAX LEVIES. Presented by:  Vicki Rios, Director, Budget and Finance   Attachments R18-54 Tentative Budget Memo Tentative Budget Exhibit A   REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION   COUNCIL COMMENTS AND SUGGESTIONS   ADJOURNMENT     Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:    (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 5/16/18 at 2:00 p.m. by CV. *This amended agenda was posted on 5/17/18 at 12:00 p.m. by CV. **This amended agenda was posted on 5/21/18 at 11:45 p.m. by CV.