Loading...
HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 9/26/2017 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 GLEN" Meeting Minutes Tuesday, September 26, 2017 6:00 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh, Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 6:02 p.m. ROLL CALL Present: Mayor Jerry Weiers; Vice Mayor Ian Hugh; Councilmember Jamie Aldama; Councilmember Joyce Clark; Councilmember Ray Malnar; Councilmember Lauren Tolmachoff; Councilmember Bail Turner Also Kevin Phelps, City Manager; Tom Duensing,Assistant City Manager; Michael Bailey, Present: City Attorney; Julie K. Bower, City Clerk; Sheryl Rabin, Deputy City Clerk POSTING OF COLORS PLEDGE OF ALLEGIANCE PRAYER/INVOCATION The invocation was offered by Pastor Ryan Nunez of Palm Valley Church. CITIZEN COMMENTS Bill Demski, Sahuaro District, expressed his concern about the agreement made regarding the findings of the Gila River Arena audit. Antonia Gomez, Ocotillo District, spoke about an incident that occurred in December 2016, during which both her son and daughter were arrested by a Glendale police officer. She felt they had been mistreated and had requested a copy of the video. Ms. Gomez had not yet received a copy of the video and was asking for assistance. Mr. Phelps said a City employee, Liz Fernandez, was available to speak with Ms. Gomez and get the necessary information to assist her. • James Diebler, Phoenix resident, spoke about a friend who had faced discrimination at Serrano Apartments. He requested that the City take action. Mr. Diebler also wanted to see a Bashas'grocery store built at 51st and Peoria. Nimcy Adqui, Ocotillo District, was the daughter a previous speaker, Ms. Gomez, had spoken about. Ms. Adqui was selling products at Glendale Glitters in December. She had the proper license and permits but was told to leave by a Glendale officer. Her brother was also selling products at the event. When they questioned the officer further, they were both arrested. Ms. Adqui's license and products were confiscated. It took months to get her possessions back and not everything was returned. She had requested a copy of the video but was told it wouldn't be released to her until she explained why she wanted it. She had yet to receive a copy and requested assistance. Mayor Weiers asked Ms.Adqui to provide her information to Ms. Fernandez. He said the matter would be addressed. Dr. Sylvia Herrera, Phoenix resident, was appearing on behalf of the family of Ms. Adqui and her brother. She was concerned that the possessions, including money,were not returned immediately upon their release from custody. It took months to get them back and not everything was returned. They had been talking to different people and nothing got resolved. A formal complaint had to be filed before they were able to get a copy of the police report. The system wasn't working and there were a lot of questions that City Council Meeting Minutes-September 26,2017 Page 2 of 15 needed to be answered. Joe Garcia, Yucca District, spoke about the importance of incorporating sustainable practices into development. Climate change was real and would have a negative effect on Arizona. There needed to be insightful planning of energy and water conservation measures. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF SEPTEMBER 12, 2017 VOTING MEETING A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Joyce Clark to approve the minutes of September 12, 2017. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed BOARDS, COMMISSIONS AND OTHER BODIES 2. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to make the following (re)appointments: Arts Commission Bernadette Bolognini, Ocotillo District, Reappointment Thomas Cole, Barrel District, Reappointment Mark Fast, Cholla District, Reappointment Carrie Richards, Mayoral, Appointment as Chair Eva Ndavu, Cactus District,Appointment as Vice Chair Citizens Transportation Oversight Commission John A. Blackbum, Cactus District, Appointment Citizens Utility Advisory Commission Robin Berryhill, Mayoral, Reappointment Amber Ford, Sahuaro District, Reappointment Robert R. Gehl, Ocotillo District, Reappointment Jonathan Liebman, Cholla District,Appointment as Chair Ron Short, Cactus District, Appointment as Vice Chair Historic Preservation Commission Lillian Mickey Lund, Mayoral, Appointment AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed Mayor Weiers administered the Oath of Office to the board and commission members. City Council Meeting Minutes-September 26,2017 Page 3 of 15 PROCLAMATIONS AND AWARDS 3. PROCLAIM OCTOBER 2017 AS DOMESTIC VIOLENCE AWARENESS MONTH Presented By: Office of the Mayor Staff Contact: Rick St. John, Police Chief Accepted By: Ms. Erin Bertino, Forensic Nurse Supervisor, Honor Health Network Mayor Weiers declared October as Domestic Violence Awareness Month and urged all citizens to increase their understanding of domestic violence. He presented the proclamation to Erin Bertino of the Honor Health Network. Ms. Bertino said Honor Health was a partner in the Glendale Advocacy Center. The center was a one-stop shop for domestic violence victims that provided a variety of services. She thanked the City for its collaboration with Honor Health and was proud to work with the Glendale Police Department. Chief St. John thanked Honor Health for the services it provided. He said domestic violence affected everyone. The statistics were staggering and it impacted many families in the community. He said it was one of the missions of the Police Department to assist victims and help them become survivors. CONSENT AGENDA Mayor Weiers had received a speaker card for item 8 on the Consent Agenda. He asked Ms. Bower to read the Consent Resolutions by title. Ms. Bower read the Consent Resolutions, items 15 through 19, by title. Bill Demski, Sahuaro District, requested information on item 8-Authorization to Make Payment to Conair Corporation in Accordance with the Settlement Agreement. Councilmember Clark asked that a presentation be given on item 8. She-also asked that item 6 be pulled for a separate vote. Mr. Bailey said,with regard to item 8, the City entered into a Settlement Agreement with Conair regarding condemnation of property as a result of airport expansion. The litigation was settled and the payment would finalize the settlement. Councilmember Malnar had questions regarding Consent Agenda item 9, Position Reclassifications. He said the reclassification seemed to indicate that the City would be losing an inspector and converting the position to a senior position. Sam McAllen, Development Services Director, said a part-time code inspector had been added last June to provide weekend coverage. The new senior code inspector would be scheduled to work the weekend, helping to train and provide support to the part-time code inspector. It would provide additional enforcement on the weekend. It was also a safety issue so that the code inspector wasn't working alone. Councilmember Malnar asked if there were no current supervisors available to work on the weekend. Mr. McAllen currently had two supervisors who were covering weekdays. Councilmember Malnar asked if there was an overall change to code inspectors versus supervisors. Mr. McAllen said it didn't change the supervisors, it was only an additional senior code inspector. It was a lead position but was not a supervisory position. City Council Meeting Minutes-September 26,2017 Page 4 of 15 Councilmember Malnar asked if the senior code inspector was not a supervisor. Mr. McAllen said the senior was not a supervisor. It was a lead position that could provide training and support to the code inspectors. Councilmember Malnar was concerned that the change would take away from the enforcement of code. Mr. McAllen said 2.5 inspectors had been added which included Saturday enforcement. Councilmember Tolmachoff asked if training and support was available during the week. Mr. McAllen said there was coverage during the week but the addition of the weekend part-time inspector meant that the inspector was not receiving training or support on Saturday. Councilmember Tolmachoff asked if the senior inspector was mainly to provide training or for back up. Mr. McAllen said it was mainly to provide support on the days that the inspector was working. There was no one currently to support the weekend inspector. Inspectors often had questions about applying the code consistently and fairly. Councilmember Tolmachoff asked if the senior would also be doing code enforcement work. Mr. McAllen said that was correct. Mr. Phelps said initial training was provided before the inspector was sent out into the field. There was also ongoing training. The weekend senior would provide ongoing training and support to the part-time employee. It would increase the resources for the weekend enforcement. Councilmember Tolmachoff didn't realize there would be a dedicated weekend worker. She thought the schedule would be rotated. Mr. McAllen said the position was recruited specifically for the weekend. Councilmember Aldama asked how many code enforcement officers the City currently had. Mr. McAllen said there were currently 15.5 positions, with four vacancies. Of those, two were supervisors and two were lead senior inspectors. He said one of the positions was partially funded with CDBG funds. Councilmember Aldama asked if it was more appropriate to have someone on call for the weekend inspector. Mr. McAllen said it was more appropriate to put a senior out in the field, conducting inspections, instead of just being on call. Councilmember Aldama asked if code interpretation experience was required for new hires. Mr. McAllen said experience was preferred but there was also a comprehensive training program to ensure consistent interpretation of the code. Councilmember Turner said weekend meant Saturday only. Mr. McAllen said that was correct. Statistics showed that there was less likelihood of coming across violations on the weekend. City Council Meeting Minutes-September 26,2017 Page 5 of 15 Councilmember Turner asked if any consideration was given to rotating shifts so that all employees worked the weekends. Mr. McAllen said previously a rotation had been used but it was very disruptive to employees' lives and that was why the recruitment was specifically for a weekend inspector. Councilmember Turner asked how the current staffing levels compared to the levels pre-recession. Mr. McAllen believed there were 13 inspectors. Councilmember Clark said there were currently 7.5 worker bees out of a total of 15.5 staff which meant that half the department was supervisory. To her, providing a lead and giving direction, was supervisory. One of the reasons given for the need for the weekend senior was to provide back up. She asked if the Police Department was ever called when a potentially difficult situation arose. Mr. McAllen said if it was an unsafe or dangerous situation, employees were encouraged to call the police. Councilmember Clark asked for an explanation of why half the department were inspectors and the other half were supervisors. She was having difficulty understanding the need for a senior inspector to supervise one part-time weekend inspector. Mr. Phelps said a supervisor was compensated at an entirely different rate than a senior inspector. The senior was not a supervisor but was a lead position to provide inspectors with assistance on understanding and interpreting the code based on seniority and experience. The senior was out inspecting, which was the primary role, unlike a supervisor. Mr. Phelps said, with regard to Councilmember Turner's question about current staffing, it was one-third less than it was in 2007. Council had approved the part-time weekend inspector and the decision was made to add the senior inspector to provide even more enforcement on the weekend. He said the weekend activity would be monitored and if there was a need, enforcement could be expanded to Sunday. 4. RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE 5. RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, 100 CLUB OF ARIZONA 6. AWARD OF REQUEST FOR STATEMENT OF QUALIFICATIONS 17-25, AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH JERRY R. ELLIOTT, DOING BUSINESS AS CERTI-WELDERS, FOR WELDING AND FABRICATION SERVICES A request was made by Councilmember Clark to vote on the item separately. 7. AUTHORIZATION TO ENTER INTO AN EXTENSION AGREEMENT WITH NOVITEX ENTERPRISE SOLUTIONS, INC., FOR DUPLICATING AND MAILING SERVICE AND RATIFYING THE EXPENDITURES FOR THE MONTH OF SEPTEMBER 2017 8. AUTHORIZATION TO MAKE PAYMENT TO CONAIR CORPORATION IN ACCORDANCE WITH THE SETTLEMENT AGREEMENT 9. POSITION RECLASSIFICATIONS 10. AUTHORIZATION TO RATIFY AND AMEND THE AGREEMENT WITH DELTA DENTAL City Council Meeting Minutes-September 26,2017 Page 6 of 15 11. AUTHORIZATION TO RATIFY AND AMEND THE AGREEMENT WITH EMPLOYERS DENTAL SERVICES 12. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH JUSTICETRAX INC. • FOR LABORATORY INFORMATION MANAGEMENT SYSTEM PLUS SOFTWARE AND ANNUAL MAINTENANCE FOR THE POLICE DEPARTMENT 13. RATIFICATION OF EXPENDITURES FOR FEES ASSOCIATED WITH FISCAL YEAR 2016-17 PRISONER DETENTION SERVICES FROM MARICOPA COUNTY 14. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FLUORESCO SERVICES, LLC FOR STREETLIGHT REPAIRS AND MAINTENANCE CONSENT RESOLUTIONS 15. RESOLUTION NO. R17-78 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT WITH T=MOBILE WEST, LLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR INSTALLATION OF A BALLFIELD LIGHT CELL TOWER IN SAHUARO RANCH PARK LOCATED AT 9802 NORTH 59th AVENUE IN GLENDALE,ARIZONA. 16. RESOLUTION NO. R17-79 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT OF LICENSE AGREEMENT C-10292 WITH VERIZON WIRELESS (VAW), LLC FOR THE ADDRESS CHANGE OF A DISTRIBUTED ANTENNA SYSTEM (SMALL CELL) ON A CITY STREETLIGHT WITHIN PUBLIC RIGHT-OF-WAY AT 4840 WEST BUTLER DRIVE TO THE NEW ADDRESS OF 5104 WEST BUTLER DRIVE. 17. RESOLUTION NO. R17-80 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA AUTHORIZING AND DIRECTING THE IMPLEMENTATION OF THE CITY OF GLENDALE BALANCED SCORECARD STRATEGY MAP. 18. RESOLUTION NO. R17-81 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING ACCEPTANCE OF AND DIRECTING THE ENTERING INTO OF THE ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS GRANTS-IN-AID PROJECT NO. SGIA 18-A-17, FOR PROFESSIONAL DEVELOPMENT AND TRAINING OF THE CITY OF GLENDALE LIBRARY STAFF. 19. RESOLUTION NO. R17-82 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING RESOLUTION OF SUPPORT AND ACCEPTANCE OF GRANT FUNDS FOR THE VETERANS OF FOREIGN WARS POST 1433 FROM GILA RIVER INDIAN COMMUNITY STATE-SHARED REVENUE FUNDS IN THE AMOUNT OF $15,000. City Council Meeting Minutes-September 26,2017 Page 7 of 15 A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda items 4, 5, 7, 8, 10 through 14 and Consent Resolutions items 15 through 19. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda item 6. Councilmember Clark said the item was a 5-year contract, which she did not support and would vote no. The vote on the motion was: AYE: Mayor Jerry Weiers,Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed Councilmember Turner said Consent Agenda item 9 had not been included in the motion. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda item 9. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed PUBLIC HEARING - LAND DEVELOPMENT ACTIONS 20. ORDINANCE NO. 017-46 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 19822 NORTH 53RDAVENUE FROM A-1 (AGRICULTURAL) TO SR-30 (SUBURBAN RESIDENCE); AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE IS RECORDED. Presented By: Jon Froke, Planning Director, Development Services Department Ms. Bower read Ordinance No. 017-46 by title. Mr. Froke said the one-acre property was located south of the southwest corner of 53rd Avenue and Escuda Road. The request was to go from A-1, Agricultural, to SR-30, Suburban Residential with a minimum lot size of 30,000 square feet. The rezoning would allow construction of a single-family home. The proposed home faced 53rd Avenue and would have a single driveway onto 53rd Avenue. Mr. Froke said on the General Plan, the property was designated as Low Density Residential with City Council Meeting Minutes-September 26,2017 Page 8 of 15 1 to 2.5 dwelling units per acre. The rezoning would implement the General Plan and allow the custom home to be built. Mr. Froke said the Planning Commission held a public hearing regarding the rezone at its meeting on August 3rd and recommended approval, subject to the two stipulations contained in the ordinance. Mayor Weiers opened the public hearing. No one wished to speak on the matter. Mayor Weiers closed the public hearing. A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Ian Hugh to approve Ordinance No. 017-46. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed 21. ORDINANCE NO. 017-47 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 19250 NORTH 101 LOOP FROM PAD (PLANNED AREA DEVELOPMENT)TO PAD (PLANNED AREA DEVELOPMENT) FOR A DEVELOPMENT PLAN ENTITLED "ARROWHEAD BMW"; AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING.THAT A CERTIFIED COPY OF THIS ORDINANCE IS RECORDED. Presented By: Jon M. Froke,AICP, Planning Director Ms. Bower read Ordinance No. 017-47 by title. Mr. Froke said the rezoning application was for a slight PAD (Planned Area Development)zoning amendment. The amendment would allow the development of Arrowhead BMW and a second auto dealer on the site. The site was approximately 13.2-acres located on the west side of the Loop 101 along the frontage road, north of Union Hills Drive and immediately north of the City's Water Reclamation Facility. Mr. Froke said a neighborhood meeting was held in July, with no members of the public in attendance. Arrowhead BMW was requesting a height of 55 feet, which was consistent with commercial development, and lot coverage of 60%. He said the PAD zoning would be consistent with and implement the General Plan. Mr. Froke said the Planning Commission held a public hearing on August 17th and unanimously recommended approval of the amended PAD zoning, subject to eight stipulations. Planning staff was also recommending approval. Mayor Weiers opened the public hearing. No one wished to address Council. Mayor Weiers closed the public hearing. City Council Meeting Minutes-September 26,2017 Page 9 of 15 A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to approve Ordinance No. 017-47. AYE: Mayor Jerry Weiers,Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed Mayor Weiers explained his vote by saying it was exciting to see BMW recognize Glendale as a place that had citizens that could afford its quality products. He welcomed them to the City. 22. RESOLUTION NO. R17-83 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA17-02 FOR PROPERTY LOCATED AT 17221 NORTH 61ST AVENUE. Presented By: Jon Froke, Planning Director, Development Services ORDINANCE NO. 017-48 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 17221 NORTH 61ST AVENUE FROM PAD, PLANNED AREA DEVELOPMENT, TO R1-4 PRD, SINGLE RESIDENCE, PLANNED RESIDENTIAL DEVELOPMENT; AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE IS RECORDED. Presented By: Jon Froke, Planning Director, Development Services Ms. Bower read Resolution No. R17-83 and Ordinance No. 017-48 by title. Mr. Froke said the request was to to amend the General Plan and rezone approximately 5 acres of vacant land located at 17221 North 61st Avenue, from High Density Residential 20 with a density range of 12-20 DU/AC to Medium-High Density Residential 8 with a density range of 5-8 DU/AC. The zoning case was a request to rezone the site from PAD, Planned Area Development to R1-4 PRD (Single Residence, Planned Residential Development). A Development Plan would also be established for Hartford Court with 33 single-family lots at a density of 6.6 DU/AC. Mr. Froke said approximately 2.24 acres of planned open space was provided with an amenity package,which represented 27% of the site. A neighborhood meeting was held on September 15, 2016 with one concern expressed about the condition of 61st Avenue. Some of the street existed and some did not, which was not a Hartford Court issue. It was something the City would need to work out. The development would feature private streets. Mr. Froke said at its meeting on August 17th,the Planning Commission unanimously recommended approval of the General Plan amendment and the rezoning application, subject to one stipulation. Staff was also recommending approval. Councilmember Clark asked what were the lot sizes and setbacks. Mr. Froke said the lot size would be 3,698 square feet with a minimum lot width of 43 feet and depth of 86 feet. The setbacks were 20 feet for front yard and 5 feet for the side yard on both City Council Meeting Minutes-September 26,2017 Page 10 of 15 sides. There was a 30-foot building height and a lot coverage of 50%. Councilmember Clark said it was an appropriate use of R1-4. It was a small, infill site and the zoning made sense. Mayor Weiers opened the public hearing. No one wished to speak. Mayor Weiers closed the public hearing. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Lauren Tolmachoff to approve Resolution No. R17-83. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed • A motion was made by Councilmember Ray Malnar, seconded by Councilmember Jamie Aldama to approve Ordinance No. 017-48. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar; Councilmember Lauren Tolmachoff, Councilmember Bait Turner Passed LAND DEVELOPMENT ACTIONS 23. FINAL PLAT APPLICATION FP16-03 GARDEN GROVE Presented By: Jon Froke,AICP, Planning Director, Development Services Ms. Bower read the item by title. Mr. Froke said the request was to approve the Final Plat for Garden Grove. The property was located at 8510 West Glendale Avenue. It was the final action required for Taylor Morrison Homes to begin site work. Garden Grove was a new detached single-family residential neighborhood. The request would subdivide the 24-acre property that was zoned R1-7 PRD (Single Residence, Planned Residential Development) into 82 lots. The typical lot size was 7,500 square feet and varied from 7,200 square feeet to 19,900 square feet. He said 3.4 acres of the site was devoted to planned open space with amenities. Mr. Froke said the Final Plat was consistent with the General Plan and the existing zoning. It would allow future residential opportunities in an established part of the City with nearby infrastructure and amenities. Staff recommended approval. Councilmember Clark was pleased that Taylor Morrison was making an entry into Glendale at the site. She appreciated that Taylor Morrison was willing to work with her on lot sizes that were complimentary to adjacent homes. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Jamie Aldama to approve Final Plat application FP16-03 Garden Grove. City Council Meeting Minutes-September 26,2017 Page 11 of 15 AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bait Turner Passed ORDINANCES 24. ORDINANCE NO. 017-49 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,ALIGNING ALL BOARD AND COMMISSION TERMS TO EXPIRE ON JANUARY 31 OF THE RELEVANT YEAR AND CLARIFYING THE EFFECT OF PARTIAL TERMS ON BOARD AND COMMISSION MEMBER TERM LIMITS. Presented by Julie K. Bower, City Clerk and Michael Bailey, City Attorney Ms. Bower read Ordinance No. 017-49 by title. Ms. Bower said the request was to waive reading beyond the title and adopt an ordinance aligning the expiration of terms for Glendale boards and commissions and to clarify the effect of partial terms on board and commission member term limits. Ms. Bower said at its August 15, 2017 workshop, Council discussed changing the expiration of terms for City boards and commissions. Currently, the expiration of terms for all boards and commissions varied throughout the year. Council directed the City Clerk's Office to assume the management of City boards and commissions. The Clerk's Office suggested a few changes to the current process. One suggested change was to consolidate the expiration of terms in an effort to make the process more efficient and allow the City to focus its recruitment efforts to get the maximum number of applicants and make all appointments at one meeting. Ms. Bower said the City Attorney advised that legislative action was required and the proposed ordinance was drafted. The ordinance established January 31st as the term expiration for all City boards and commissions and addressed how partial terms were handled. If someone was appointed to fill an unexpired term, the partial term would not count toward the board or commission member's term limit. Councilmember Malnar asked what the plans were to notify current board and commission members of the change to their terms. Ms. Bower said notices would be sent out to each member, explaining how their term would be extended through January 31st of the relevant year and the clarification regarding partial terms. A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Joyce Clark to approve Ordinance No. 017-49. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed RESOLUTIONS City Council Meeting Minutes-September 26,2017 - Page 12 of 15 25. RESOLUTION NO. R17-84 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,AMENDING THE TERMS OF THE DEVELOPMENT AGREEMENT WITH JACOB F. LONG, TRUSTEE OF THE JOHN F. LONG FAMILY REVOCABLE LIVING TRUST; AND DIRECTING THAT THE CITY CLERK RECORD ANY AND ALL NECESSARY DOCUMENTS. Presented By: Sam McAllen, Development Services Director Ms. Bower read Resolution No. R17-84 by title. Mr. McAllen said the request was for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Amended and Restated Development Agreement with Jacob F. Long, Trustee of the John F. Long Family Revocable Trust (JFLT), for the purchase of the north right-of-way and remnant parcel and the design and construction of the Bethany Home Road Extension, between 83rd and 91st Avenues. Mr. McAllen said, as a condition of its approval of Ordinance No. 017-29; City Council had included and approved a stipulation directing the City to amend the existing Stonehaven Development Agreement providing an option to accelerate the design, construction and completion of the Bethany Home Road Extension. The conditions of the stipulation had been included in the Amended and Restated Development Agreement. The conditions included: written notice to the developer; identification of the source of funding for the City's portion of the project; administrative approval of the phasing plan; and that the amendment be executed by September 30, 2017. Mr. McAllen said the first two conditions had been met and the remaining condition was what was before Council. A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Ian Hugh to approve Resolution No. R17-84. Mayor Weiers said, with regard to the Bethany Home extension, he would like to rename a section of the road, from 83rd Avenue to the 101, "Cardinals Way." If Council decided to do that, he would like the renaming completed before the extension was finished and road signs were installed. The vote on the motion was: AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Joyce Clark to hold the next regularly scheduled Council workshop on Monday, October 2, 2017 at 10:00 a.m., in the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. AYE: Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed City Council Meeting Minutes-September 26,2017 Page 13 of 15 COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama addressed the comments made earlier about the City Manager. He said Mr. Phelps was not with the City when Cabella's, the arena and Camelback Ranch were built. Mr. Phelps had been present for much of the economic development that was currently taking place in the City. He thanked him for all of his hard work. Councilmember Aldama thanked everyone for attending his mobile office hours and said the event was now being held on a quarterly basis. Councilmember Aldama reminded everyone of the Arizona Battle of the Brews Craft Beer Festival being held on Saturday, October 7th, from 6:00 p.m. to 10:00 p.m. in downtown Glendale. Proceeds would benefit the Glendale Firefighters Association. Councilmember Clark congratulated the Mayor, the volunteers and sponsors of the Stand Up for Veterans event. She said many veterans received assistance. Councilmember Clark attended Midwestem University's open house for its new veterinary school. The new school was spectacular and the event was well attended. Councilmember Malnar invited everyone to attend the presentation on the opioid abuse epidemic on October 4th at 6:00 p.m. in the City Council Chambers. Councilmember Malnar said his next district meeting was October 12th at the Arrowhead Towne Center at 6:30 p.m. Councilmember Turner echoed the compliments to Mayor Weiers, Judge Finn and all of the volunteers who were responsible for the fifth annual Stand Up for Veterans event. It had assisted many veterans. Councilmember Turner said his next district meeting was October 25th, at 6:00 p.m., at the Glendale American Elementary School. Vice Mayor Hugh had attended all five of the Stand Up for Veterans events and they got better every year. Mayor Weiers said the event was very successful. He said 39 veterans found jobs and 501 veterans and their spouses recieved assistance. Although it was his idea, it took a lot of people and a lot of hard work to make it a success. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION Discussion/consultation with the City Attorney to receive an update, to consider its position, and to provide instruction/direction to the City Attorney regarding Glendale's position in connection with contracts, pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. §38-431.03 (A)(3)(4)). A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to hold an executive session. AYE: Mayor Jerry Weiers,Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed ADJOURNMENT City Council Meeting Minutes-September 26,2017 Page 14 of 15 A motion was made by Vice Mayor Ian Hugh, seconded by Councilmember Ray Malnar to adjourn the meeting. AYE: Mayor Jerry Weiers,Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, Councilmember Bart Turner Passed Mayor Weiers adjoumed the meeting at 8:25 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 26th day of September, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 10th day of October, 2017. Qr- e K. Bower, MMC, City Clerk City Council Meeting Minutes-September 26,2017 Page 15 of 15